Administrative Support 19J25

As an Administrative Support specialist, you will play a crucial role in ensuring the smooth and efficient operation of our office environment. You will be the backbone of our administrative functions, providing essential support to team members and management. Your organizational skills, attention to detail, and ability to manage multiple tasks efficiently will be vital in maintaining a well-organized work atmosphere. From handling communication to scheduling appointments and managing files, your contributions will be key in facilitating day-to-day operations. The ideal candidate is proactive, adaptable, and possesses excellent interpersonal skills, ready to take on a variety of tasks to enhance productivity and service quality.

Responsibilities

• Oversee and manage the general office administrative activities and tasks.
• Support management in daily tasks including scheduling and correspondence.
• Coordinate office communications, including receiving, screening, and distributing mail.
• Maintain and update filing systems, both electronic and physical records.
• Organize and schedule meetings and appointments, ensuring all necessary arrangements.
• Assist in the preparation and management of office budgets and financial reports.
• Order and manage office supplies and inventory, ensuring availability at all times.
• Conduct research and compile data for reports and presentations.
• Provide general support to visitors and clients, maintaining a professional environment.
• Handle sensitive information in a confidential manner, adhering to company policies.
• Collaborate with team members to improve and streamline office procedures.
• Participate in specific projects as required, providing administrative expertise.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an administrative support or similar role is preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills are required.
• Ability to multitask and prioritize workload effectively under tight deadlines.
• Attention to detail and problem-solving skills are essential for this role.