Administrative Officer (225-911)

The Administrative Officer is a key player in the smooth operation of any organization, overseeing administrative tasks and ensuring the effective execution of daily operations. This role requires an individual who is highly organized, detail-oriented, and capable of multitasking across various responsibilities. Administrative Officers act as the backbone of the company by managing office supplies, preparing reports, coordinating meetings, and ensuring that the office functions efficiently and effectively. They serve as a liaison between departments, handle inquiries, and provide support to company managers and employees. In a fast-paced environment, an Administrative Officer must exhibit excellent communication skills and the ability to manage time efficiently, ensuring that both small and significant tasks are completed with accuracy and professionalism.

Responsibilities

• Manage and maintain office systems to ensure smooth operations and communications.
• Coordinate and schedule meetings, appointments, and conference calls effectively.
• Prepare and distribute internal communications such as memos and emails promptly.
• Oversee office supplies inventory and ensure timely order and supply restocking.
• Coordinate with vendors for office maintenance and services as required.
• Assist in preparation of reports, presentations, and other important documents.
• Handle incoming and outgoing correspondence, ensuring proper distribution.
• Provide administrative support to senior management and other staff members.
• Organize and maintain office filing system, both digital and physical, efficiently.
• Implement and monitor company policies and procedures to enhance workplace efficiency.
• Manage travel arrangements and accommodations for staff members and executives.
• Assist with budget management by tracking office expenditures and costs.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an Administrative Officer or similar administrative role.
• Excellent organizational and multitasking skills to manage various tasks efficiently.
• Strong written and verbal communication skills are essential for this role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and as part of a team, showing strong teamwork skills.
• Attention to detail and problem-solving skills to ensure accurate task completion.