Administrative Officer 05N25

The Administrative Officer 05N25 plays a crucial role in ensuring the smooth operation and efficiency of administrative functions within the organization. This role includes coordinating various office activities, providing high-level support to management teams, and ensuring compliance with organizational protocols. The incumbent will be responsible for overseeing administrative staff, managing office supplies, and maintaining accurate records. This position demands superior organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. The Administrative Officer will be pivotal in fostering a productive workplace, facilitating communication, and supporting the overall objectives of the organization, providing a backbone for the smooth execution of office operations.

Responsibilities

• Oversee and manage daily administrative operations and office activities efficiently.
• Coordinate with management to support executive functions and strategic initiatives.
• Maintain and organize physical and digital records for easy retrieval and accuracy.
• Develop and implement office policies adhering to compliance and regulatory requirements.
• Manage office supply inventory and make orders to maintain optimal stock levels.
• Provide guidance and direction to administrative staff to ensure productivity and morale.
• Facilitate internal communications and act as a liaison among departments as necessary.
• Prepare detailed reports, presentations, and correspondence on administrative matters.
• Coordinate logistic arrangements for company meetings, conferences, and special events.
• Handle sensitive information discreetly and maintain confidentiality at all times.
• Initiate and oversee projects to improve office efficiency and service quality.
• Assist in budgeting processes by monitoring and reporting on office expenditure regularly.

Requirements

• Bachelor’s degree in business administration, management, or a related field preferred.
• Minimum of three years of experience in an administrative officer or similar role.
• Proficient in Microsoft Office Suite and office management software applications.
• Strong organizational, multitasking, and project management skills are essential.
• Ability to work independently and as part of a team in a dynamic environment.
• Excellent verbal and written communication skills are highly desirable.
• Demonstrated problem-solving skills and attention to detail is imperative for success.