Administrative Officer 05N25

The Administrative Officer 05N25 is a crucial position within any organization, as it encompasses a wide array of duties essential for maintaining smooth office operations. This role involves managing daily office tasks, ensuring an organized workspace, and supporting senior management and staff in their administrative needs. The ideal candidate will possess excellent organizational and communication skills, as well as the ability to multitask efficiently in a fast-paced environment. With a strong emphasis on detail and accuracy, the Administrative Officer is responsible for upholding the organization’s values and promoting a professional atmosphere. Familiarity with office software and administrative procedures is key, alongside the ability to adapt to various tasks as they arise. The position is integral to the company's success, providing essential support to ensure that business operations run seamlessly.

Responsibilities

• Oversee daily office operations to ensure efficiency and high-quality service delivery.
• Coordinate and schedule meetings, appointments, and events as directed by management.
• Maintain and update office records, databases, and filing systems regularly.
• Provide administrative support to senior management including report preparation and correspondence.
• Supervise and assist office staff in a wide range of administrative tasks as needed.
• Manage office supplies, orders, and inventory to ensure the availability of necessary resources.
• Ensure office equipment is properly maintained and operational at all times.
• Handle incoming and outgoing correspondence promptly and efficiently.
• Assist in the preparation and management of departmental budgets and financial reports.
• Coordinate travel arrangements and accommodations for staff and management members.
• Implement and adhere to office policies and procedures to ensure compliance and effectiveness.
• Conduct staff training sessions on administrative systems and procedures when required.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Minimum of three years of experience in an administrative or office management role.
• Strong proficiency in Microsoft Office Suite and standard office equipment.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Excellent verbal and written communication abilities are essential for this role.
• Ability to multitask effectively and manage time efficiently in a dynamic environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.