Administrative Coordinator 04F25

As an Administrative Coordinator, you will play a vital role in ensuring the efficient operation of our office and support the daily activities of our team. You will be responsible for managing a range of administrative tasks, from coordinating schedules and meetings to maintaining records and handling communications. Your organizational skills and attention to detail will be critical in ensuring smooth day-to-day operations. You will work closely with various departments to facilitate communication and streamline processes. This position offers an opportunity to contribute to our team's success by creating a more organized, efficient, and effective work environment.

Responsibilities

• Coordinate and schedule meetings, appointments, and events for senior management.
• Maintain and update office records, databases, and filing systems regularly.
• Assist in the preparation and dissemination of communications and reports.
• Provide administrative support to various departments and senior management.
• Handle incoming calls, emails, and other correspondence professionally and efficiently.
• Order and manage office supplies and equipment as needed to ensure availability.
• Conduct research and compile data to support departmental projects and reporting.
• Assist in the tracking and management of office budgets and expenses.
• Coordinate travel arrangements and prepare travel itineraries for staff and visitors.
• Ensure compliance with organizational policies and procedures in administrative tasks.
• Liaise with vendors and contractors to maintain office operations and services.
• Support new hire onboarding processes and assist with staff training sessions.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 3 years of experience in an administrative or coordination role.
• Strong organizational skills with exceptional attention to detail required.
• Excellent written and verbal communication skills essential for this role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently and as part of a team.