Administrative Assistant Sakina

Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments

Liaising with the facility staff on behalf of the Manager 

Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition

Ensuring office supplies are adequately maintained

Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence

Maintaining internal schedules 

Facilitating meeting and appointment participations

Coordinating administrative support for meetings

Undertaking follow-up actions for meeting coordination

Taking minutes of  meetings and documenting them

Arranging for travel and accommodations for team members, as required

Arranging a proper filing system for correspondences received or sent from the Manager’s  office

Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned

Preparing worksheets and charts as directed

Participating in team efforts as required time to time

Collaborating with other members of the team to carry out work smoothly