Administrative Assistant 28J25

The Administrative Assistant is a pivotal role within our organization, responsible for providing comprehensive administrative support to ensure efficient operation of the office. This position involves a wide range of tasks including scheduling meetings, handling correspondence, and maintaining records. The successful candidate will be highly organized, detail-oriented, and possess excellent communication skills. You will act as the first point of contact for queries, manage the executive’s calendar, and coordinate travel arrangements. Acting as a liaison between departments and external partners, you will ensure that communications run smoothly. As a vital part of our team, your proactive attitude and ability to multitask will contribute significantly to the productivity and success of our organization.

Responsibilities

• Manage and organize the executive's calendars and schedules effectively.
• Coordinate meetings, conferences, and travel arrangements efficiently.
• Prepare and edit documents, presentations, and correspondence professionally.
• Answer and direct phone calls promptly and courteously.
• Maintain comprehensive and accurate records and filing systems.
• Assist with budget tracking and financial reporting tasks.
• Conduct research and compile data for reports and presentations.
• Facilitate communication and coordination with internal and external stakeholders.
• Provide administrative support for special projects as required.
• Handle information requests and distribute internal communications effectively.
• Ensure office supplies are maintained and order new supplies as needed.
• Develop and implement office procedures and administrative systems.

Requirements

• Proven experience as an administrative assistant or similar role required.
• Excellent written and verbal communication skills are essential.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Strong organizational and multi-tasking abilities are a must.
• Ability to handle sensitive information with the highest confidentiality.
• High School diploma or equivalent; additional qualifications are a plus.
• Experience with office management systems and procedures is preferred.