Administrative Assistant 19N40

An Administrative Assistant at our organization plays a crucial role in ensuring the efficient operation of the office. The position is integral in supporting both individuals and teams, helping them manage resources effectively. As a multifaceted administrative professional, you will be responsible for several key functions that will streamline processes and enhance productivity. Your ability to multitask and prioritize will support the delivery of timely and high-quality outcomes. Excellent organizational and communication skills are essential, as you will frequently interact with senior management, internal teams, and external stakeholders. Your proactive approach and attention to detail will contribute significantly to maintaining smooth office operations.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for managers.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage and maintain executives’ schedules, including calendar management.
• Organize and facilitate meetings, including preparing agendas and materials.
• Perform general office duties such as ordering supplies and managing office equipment.
• Respond to inquiries and provide information on office practices and procedures.
• Assist in the preparation of department reports, and maintain filing systems.
• Conduct research and collect data to prepare documents for review and presentation.
• Liaise with internal staff at all levels and external clients and stakeholders.
• Handle incoming calls, emails, and postal correspondence efficiently and professionally.
• Support project management by tracking progress and deadlines, ensuring task completion.
• Ensure confidentiality and discretion when handling sensitive business information.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent verbal and written communication abilities are essential for this role.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong interpersonal skills to interact effectively with different stakeholders.