Administrative Assistant 02F25

We are seeking a highly organized and responsible Administrative Assistant to join our team, playing an integral role in ensuring efficient office operations and providing support to our management team. Administrative Assistants are the backbone of any successful office, helping maintain order, coordinating communications, and managing schedules to ensure everything runs smoothly. In this role, you will be tasked with a variety of activities that range from handling routine tasks to managing larger-scale projects. If you have a knack for multitasking, a keen eye for detail, and are looking for a role that promises growth and advancement, we encourage you to apply for the Administrative Assistant position. This position not only requires excellent communication and organizational skills but also the ability to handle confidential information with professionalism and discretion.

Responsibilities

• Manage daily administrative tasks including answering phones and emails promptly and courteously.
• Organize and schedule meetings, conferences, and appointments in coordination with relevant stakeholders.
• Maintain and update office records both physically and digitally to ensure easy retrieval and security.
• Prepare and edit correspondence, reports, and presentations with attention to detail and accuracy.
• Assist in office management and organization procedures, streamlining processes for better efficiency.
• Coordinate travel arrangements, including booking flights, hotels, and car rentals as needed.
• Monitor and manage office supplies inventory by checking stock and ordering necessary items timely.
• Provide support in handling sensitive information and maintaining confidentiality at all times.
• Assist in various project management tasks, ensuring timelines and deliverables are met efficiently.
• Liaise with internal and external stakeholders to facilitate communication and project progress.
• Support HR-related tasks, including scheduling interviews and assisting in onboarding new employees.
• Receive and handle incoming mail, parcel deliveries, and distribute them to appropriate persons.

Requirements

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint for daily tasks.
• Excellent time management skills and the ability to prioritize work effectively.
• Strong organizational skills with an ability to multitask under high-pressure environments.
• Attention to detail and problem-solving skills in routine and project tasks.
• Strong written and verbal communication skills to interact with diverse teams.
• Ability to work independently and collaboratively with a team as needed.