Administration Officer - Aeropolitical Affairs Team

Job Description

The Administration officer - Arabic speaker - in the Aeropolitical team serves as the primary point of coordination for the Senior Vice President Aeropolitical & Government Affairs, functioning as an executive administrator.

The role ensures seamless day-to-day management of the SVP's office - handling diary management, correspondence, visitor coordination, travel logistics, and confidential records - while acting as the professional interface between the SVP and government authorities, internal stakeholders, and senior external delegates.

• Manage the Senior VP's daily calendar, scheduling meetings, appointments, and priority engagements with full discretion
• Prepare and organise briefing packs, background notes, agendas, and presentations ahead of key meetings
• Screen, draft, and manage incoming and outgoing correspondence including emails, letters, and official memos on behalf of the SVP
• Handle confidential matters with the utmost professionalism and discretion
• Proactively manage follow-up actions arising from meetings, ensuring timely delivery and accountability
• Coordinate and arrange high-level meetings, ministerial visits, and official delegations—including protocol, hospitality, and logistics
• Oversee the day-to-day administrative operations of the SVP's office, ensuring efficiency and high standards at all times
• Coordinate travel arrangements including flights, hotels, visas, ground transport, and itineraries
• Process expense reports, purchase requisitions, and budget-related administrative tasks in a timely manner
• Prepare, format, and manage official documents, reports, presentations, and records with high accuracy
• Maintain trackers and dashboards for key departmental activities, deadlines, and deliverables
• Take and distribute accurate minutes of meetings, ensuring action items are clearly documented and followed up
  
  

• Bachelor's degree in Business Administration, Office Management, or a related discipline
• Minimum 3–5 years of progressive experience in an executive secretarial or senior administrative role, supporting C-Suite or SVP-level executives
• Proven track record of supporting senior leadership within government, aviation, or large corporate environments
• Advanced proficiency in English and Arabic (written and verbal) with exceptional communication skills; ability to draft professional correspondence, prepare briefing materials, and liaise effectively with senior stakeholders
  
  

Recruitment Process

The recruitment process for this position will involve the following steps:

1. Shortlisted applicants will be invited to completed a recorded video interview via our third-party platform HireVue. This interview will allow you to record your responses to a range of questions related to the position and will allow you to demonstrate your knowledge and experience in a way that just your CV alone would not be able to. It also ensures fairness for you and all candidates, as all of our shortlisted candidates are asked the same questions and assessed on their responses.
2. After a review of completed video interviews, shortlisted candidates will be invited to an initial technical interview with the hiring manager.
3. Finalists may be invited to a follow-up interview if required
4. All candidates will be notified as to the status of their application as soon as is possible.

Etihad Airways is more than the UAE’s national airline - we’re shaping the future of global aviation. From our hub in Abu Dhabi, we connect people across continents and cultures, while driving our “Journey 2030” ambition to double our fleet, expand our network and grow our people for a new era of excellence. Join us and become part of a vision where the world is your workplace and extraordinary experiences take flight.

To learn more visit www.etihad.com

Recruitment Fraud Alert

Beware of fraudulent job offers from individuals or organizations claiming to represent the Etihad group. We will never ask for personal information, bank details, or payment during the recruitment process. Interviews are conducted face-to-face or via video/telephone before any formal offer. If you are asked for money, please treat it as fraudulent.