Administration Executive - Leasing 10D25

The Leasing Administration Executive plays a crucial role in managing and streamlining the administrative functions related to property leasing processes. This professional is primarily responsible for overseeing lease agreements, ensuring compliance with company policies and regulatory standards, and providing essential support to both leasing agents and property managers. The role demands strong attention to detail, excellent organizational skills, and a high level of professionalism to effectively handle complex documentation and communication tasks. The Leasing Administration Executive serves as a vital link between the lease negotiation process and operational execution, helping to maintain seamless operations and enhance tenant relations. This position also involves coordinating with various departments to ensure that all leasing activities are documented properly and in a timely manner, thus supporting the overall goals of the real estate management team.

Responsibilities

• Coordinate the preparation, verification, and management of all lease-related documentation accurately.
• Ensure all executed lease agreements comply with company policies and legal standards.
• Assist leasing agents with tenant correspondence and handle inquiries promptly and professionally.
• Facilitate the periodic audit of lease documents to ensure compliance and accuracy.
• Update and maintain accurate records of all lease agreements and supporting documents.
• Contribute to lease negotiations by providing timely and relevant administrative support.
• Develop efficient lease administration procedures that improve document management efficiency.
• Coordinate with property managers to ensure tenant requests and concerns are addressed promptly.
• Prepare and present regular reports on lease activities and occupancy trends to management.
• Monitor lease renewals and manage processes to maximize tenant retention rates.
• Handle lease administration software and tools to streamline operations effectively.
• Collaborate with finance teams for accurate billing and financial reporting for leased properties.

Requirements

• Bachelor’s degree in business administration, real estate, or related field preferred.
• Proven experience in lease administration or property management roles is required.
• Strong understanding of lease agreements, terms, and typical leasing procedures.
• Proficiency in lease management software and other IT tools is essential.
• Excellent communication skills, both written and verbal, are highly valued.
• Strong organizational and multitasking skills to handle multiple priorities effectively.
• Ability to work both independently and as part of a team in a fast-paced environment.