Administration Assistant 28J25

We are seeking a highly organized and professional Administration Assistant to join our dynamic team. As an Administration Assistant, you will play a critical role in providing comprehensive administrative support to our executives and help streamline our operations to enhance productivity. A successful candidate will be detail-oriented, capable of managing multiple tasks, and possess excellent communication skills. This position requires a proactive individual who can anticipate needs and contribute positively in a fast-paced environment. If you are passionate about organization, efficiency, and contributing to a team, this role is for you.

Responsibilities

• Manage scheduling and coordinate meetings to ensure optimal time management.
• Prepare, review, and distribute internal and external correspondence and documents.
• Maintain office supplies inventory by anticipating needs and placing orders.
• Field phone calls, manage email communication, and direct inquiries appropriately.
• Assist in the preparation of regularly scheduled reports and presentations.
• Develop and maintain an organized filing system for documents and records.
• Assist in the onboarding of new employees by preparing necessary documentation.
• Coordinate travel arrangements, accommodations, and expense reports for executives.
• Maintain and update company databases with accurate employee and client information.
• Support special projects and work collaboratively with other departments as needed.
• Ensure the office environment is clean, welcoming, and well-functioning.
• Perform additional clerical tasks such as photocopying, scanning, and data entry.

Requirements

• Proven experience as an administration assistant or in a related role.
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in using office software such as MS Office Suite.
• High school diploma required; a college degree is preferable.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and a proactive approach to duties.