Admin officer

External Job Description

The Admin Officer will ensure smooth coordination of day-to-day activities, meetings, travel, site visits and operational requirements. The role will manage onboarding, access and security-related processes for employees, visitors and contractors, working closely with Security, Facilities and other internal teams. It will also coordinate documentation, records, government/PRO processes, procurement requests and invoice follow-up, ensuring tasks are tracked through to completion.

The ideal candidate will bring strong organizational skills, attention to detail and discretion, with around 5 years of administrative experience, preferably within a regulated, industrial, manufacturing or defense environment.

Responsibilities

• Provide administrative support to the leadership team (calendar management, meeting logistics, travel arrangements and site visits)
• Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests
• Support security‑related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams
• Maintain records and doc. repositories as a single source of truth, ensuring version control, naming standards and proper filing
• Liaise with PRO and Government Affairs functions for routine administrative processes (permits, documentation follow‑up, submissions where applicable)
• Support purchase requisitions and invoice follow‑up, coordinating with Finance/Procurement and tracking status to closure
• Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication
• Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership
• Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders (vendors, visitors, service providers)
  
  

• 5 years in administrative roles, preferably supporting operations or defense/industrial/manufacturing environments
• Experience coordinating site access, gate passes or security‑related administrative processes
• Exposure to PRO activities and/or government affairs documentation is a plus
• Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred
• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to work independently