Admin - Facilities Management

Job Description

Job Title: Admin Facilities Management

Job Location: Abu Dhabi (KEZAD HQ)

Job Description:

Job Purpose:

• To provide efficient administrative support and ensure smooth day-to-day operations of the office by coordinating resources, managing documentation, and supporting internal and external communication between stakeholders.
  
  

• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and update administrative records, files, and databases.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Welcome and onboard new joiners by preparing workstations, coordinating access to systems, and ensuring all necessary documentation and tools are provided for a smooth start.
• Assist in organizing company events, workshops, and training sessions.
• Ensure compliance with company policies and procedures in all administrative tasks.
• Liaise with internal departments and external service providers as needed.
• Prepare reports, presentations, and other documentation as required.
• Monitor and support health, safety, and security protocols within the office.
• Support HR and line managers in tracking and updating staff leave plans, ensuring proper documentation and system entries.
  
  

• Bachelor’s degree in Business Administration or related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
  

• Written and Spoken Arabic and English.
  
  

• 5 years of experience in administrative or office management roles.
  
  

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
  
  

• Department Managers - Schedule meetings, manage resources, and circulate internal communications
• HR Department - Coordinate onboarding, leave plans, and employee records
• IT Department - Arrange system access and technical setup for new joiners
• Finance Department - Support procurement and invoice processing.
  
  

• Proficiency in MS Office and administrative tools
• Internal communication and coordination
• Compliance with office policies and procedures.