Admin Executive 01D25

An Admin Executive plays a crucial role in providing support to management and ensuring the smooth operation of various administrative functions within an organization. This position requires an individual who is highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. The Admin Executive is responsible for a variety of tasks including scheduling meetings, maintaining records, coordinating office operations, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to work independently as well as part of a team. Moreover, proficiency in office software and prior experience in a similar role will be beneficial for successfully carrying out the responsibilities of this position.

Responsibilities

• Manage daily office operations and ensure organizational efficiency and effectiveness.
• Coordinate schedules, appointments, and meetings for executives and senior staff members.
• Oversee and manage correspondence, including emails, letters, and phone calls.
• Maintain accurate and up-to-date internal databases and filing systems.
• Prepare reports, presentations, and data as required by the management team.
• Liaise with internal departments to ensure smooth communication and collaboration.
• Assist with the planning and execution of company events and functions.
• Handle administrative tasks related to HR, finance, and other operational functions.
• Ensure compliance with company policies and manage office supplies inventory.
• Facilitate the onboarding process for new employees and manage employee records.
• Support management in the development and implementation of organizational strategies.
• Manage travel and accommodation arrangements for executives and staff members.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 2 years of experience in an administrative or executive role.
• Strong organizational and multitasking abilities required for effective office management.
• Excellent verbal and written communication skills with attention to detail.
• Proficiency in Microsoft Office Suite and other relevant office software applications.
• Ability to handle confidential information with utmost discretion and professionalism.
• Strong problem-solving skills and the ability to work under pressure.