Admin Coordinator / Office Administrator 29O25

The Admin Coordinator / Office Administrator is a pivotal role that ensures the efficient functioning of the office environment. This position involves a variety of administrative, clerical, and support tasks designed to maintain the daily operations of the office and support company executives and team members. The ideal candidate will be highly organized, proactive, and able to work independently to manage office tasks and communication effectively. They are also responsible for facilitating communication across departments, organizing office resources, and maintaining a professional and welcoming office atmosphere. As the face of the company to many stakeholders, professionalism and excellent interpersonal skills are essential for this role.

Responsibilities

• Manage and oversee all general office administrative functions and procedures.
• Coordinate and maintain records for staff office space, phones, and company credit cards.
• Organize and schedule meetings, appointments, and travel arrangements for executives.
• Assist in the preparation of regularly scheduled reports and presentations.
• Order and maintain office supplies, including monitoring inventory levels and reordering as necessary.
• Answer and direct phone calls and emails in a timely and friendly manner.
• Serve as a liaison between departments, helping to streamline communication and reporting.
• Implement and maintain office administrative systems to optimize efficiency.
• Develop and update administrative systems to make them more efficient.
• Provide general support to visitors, clients, and staff as needed.
• Ensure compliance with office policies and procedures and recommend improvements.
• Assist with the onboarding process of new hires by preparing their office setup.

Requirements

• Proven experience as an administrative coordinator or office administrator required.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills are essential for this role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and similar tools.
• Ability to handle multiple projects and meet deadlines in a fast-paced environment.
• High school diploma is required; an associate or bachelor’s degree is preferred.
• Experience in handling basic bookkeeping and accounting tasks is advantageous.