Admin Coordinator / Office Administrator 26D25

The position of Admin Coordinator / Office Administrator is pivotal within any organization, ensuring smooth and efficient operations by managing administrative tasks and supporting various departments. As an Admin Coordinator, you will be responsible for coordinating office activities and operations to secure efficiency and compliance with the company's policies. You will assist in the development of office procedures and contribute to the improvement of the company's workflow and operational systems. This role demands strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously while maintaining clear communication with team members at all levels. The ideal candidate will thrive in a fast-paced environment and possess a proactive attitude, enabling them to anticipate needs and solve problems swiftly.

Responsibilities

• Coordinate and oversee daily office operations and administrative tasks efficiently.
• Maintain and update company databases to ensure data accuracy and accessibility.
• Assist in the preparation and distribution of office communications and reports.
• Manage the procurement of office supplies and equipment within budgetary constraints.
• Organize and schedule appointments, meetings, and travel arrangements as necessary.
• Support the human resources department with recruitment and onboarding activities.
• Handle incoming calls and correspondence, and respond promptly to inquiries.
• Ensure the security and confidentiality of data and office records.
• Develop and implement office procedures to enhance productivity and efficiency.
• Liaise with external vendors and service providers to maintain office operations.
• Provide administrative support and coordination for special projects and events.
• Maintain a tidy and organized office environment to promote a professional atmosphere.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Strong organizational and multitasking skills with acute attention to detail.
• Excellent verbal and written communication skills are vital for this role.
• Ability to work independently, prioritize tasks, and meet deadlines efficiently.
• Proven experience in maintaining confidentiality and handling sensitive information.