Admin Coordinator / Office Administrator (225-907)

The role of an Admin Coordinator / Office Administrator is integral to the efficient operation of any organization. This position is responsible for managing day-to-day administrative tasks, ensuring that office operations run smoothly and effectively. The Admin Coordinator / Office Administrator serves as a critical support system for the staff and management team, taking on a variety of tasks that may include scheduling, communications, document preparation, and data management. This role requires a proactive individual with excellent organizational skills and the ability to multitask effectively in a fast-paced environment. As the face of the office to many visitors and clients, strong interpersonal skills and a professional demeanor are essential. The individual must be resourceful, adaptable to change, and capable of handling confidential and time-sensitive materials with integrity.

Responsibilities

• Oversee and manage the daily operations of the office to ensure efficiency.
• Coordinate meetings, appointments, and travel arrangements for managers and staff.
• Serve as the primary point of contact for internal and external communications.
• Maintain an organized filing system for both physical and electronic documents.
• Develop and implement office policies by setting up procedures and standards.
• Ensure smooth office operations by coordinating with various departments.
• Monitor and maintain office supplies inventory; order supplies as necessary.
• Prepare various reports and presentations required by management for decision-making.
• Assist with the recruitment process by coordinating interviews and onboarding new hires.
• Manage payroll processes ensuring accurate and timely payments to staff.
• Participate in meetings, taking minutes and distributing them to appropriate parties.
• Handle confidential information with the utmost discretion and professionalism.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficient in Microsoft Office Suite and other relevant office software applications.
• Strong organizational and multitasking abilities to manage competing priorities effectively.
• Excellent written and verbal communication skills for effective stakeholder interactions.
• Demonstrated ability to manage confidential and sensitive information responsibly.
• Proactive problem-solver with a keen eye for detail and accuracy.