Admin Coordinator / Office Administrator 14M26

The Admin Coordinator / Office Administrator is a pivotal role within our organization, responsible for ensuring the smooth and efficient operation of our offices. This role demands a highly organized and detail-oriented professional adept at multitasking in a dynamic work environment. The successful candidate will be responsible for managing a wide array of administrative functions including coordination of office activities, providing support to senior staff, and facilitating communication across different departments. The office administrator will also be tasked with maintaining office systems, managing schedules, and overseeing the reception area. Excellent communication skills, the ability to work under pressure, and strong organizational skills are essential for this role. If you have a knack for problem-solving and enjoy a structured but varied workday, this position is for you.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance.
• Oversee stock of office supplies and place orders when necessary.
• Provide administrative support to ensure smooth day-to-day office operations.
• Manage schedules and appointments for managers and senior staff efficiently.
• Support budgeting and bookkeeping procedures in collaboration with finance personnel.
• Assist in organizing and coordinating meetings and events, liaising with participants.
• Act as the point of contact for internal and external clients and stakeholders.
• Foster communication within departments and provide comprehensive office support.
• Perform receptionist duties including greeting visitors and answering phone calls.
• Handle queries from managers and employees, providing appropriate assistance.
• Implement and manage filing systems to maintain an organized work environment.
• Ensure compliance with company policies and procedures within the office.

Requirements

• Proven experience as an office administrator, coordinator, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office software.
• Strong organizational and multitasking skills to manage office operations efficiently.
• Excellent communication and interpersonal skills to liaise with team members and clients.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in basic accounting practices including managing budgets and expenses.
• High school diploma or equivalent; additional qualifications as an administrator are a plus.