Admin Assistant 26J25

The role of an Admin Assistant is pivotal in ensuring the smooth operation of an organization's administrative functions. As an Admin Assistant, you will be responsible for providing comprehensive support to managers, staff, and office operations. This position requires a high degree of professionalism, discretion, and the ability to manage multiple tasks efficiently. You will play a central role in organizing schedules, managing communications, and assisting with administrative processes. The ideal candidate will possess excellent interpersonal skills, a keen eye for detail, and the capability to work independently as well as part of a team. Your contributions will directly impact the effectiveness and productivity of the team and organization as a whole.

Responsibilities

• Manage and maintain executives’ schedules, including the organization of meetings and appointments.
• Screen, prioritize, and respond to incoming emails and telephone calls efficiently.
• Prepare and edit correspondence, presentations, and reports for various stakeholders.
• Assist in maintaining accurate and organized filing systems for easy information retrieval.
• Coordinate and facilitate logistics for meetings, events, and conferences effectively.
• Support financial operations by processing invoices and handling expense reports accurately.
• Oversee the procurement of office supplies and ensure all equipment is operational.
• Assist in the onboarding process of new employees, including orientation and training sessions.
• Liaise with internal departments and external partners to support administrative processes.
• Maintain confidentiality of sensitive information and uphold organizational protocols at all times.
• Contribute to team planning and development activities through active participation and feedback.
• Support the overall administrative management by undertaking special projects as required.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an administrative assistant or in a related role.
• Excellent written and verbal communication skills are essential for success.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) is required.
• Detail-oriented and capable of handling sensitive and confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal skills to interact with staff and external partners professionally.