Admin Assistant (225-905)

As an Administrative Assistant, you play a pivotal role in ensuring the smooth and efficient operation of an office. The position demands a high level of organizational skills, attention to detail, and the ability to multitask effectively. You will be responsible for supporting various departments and executives with a wide range of administrative tasks. Your duties may include managing correspondence, scheduling meetings, handling data entry, and maintaining records, among others. Your ability to communicate succinctly, handle confidential information with integrity, and maintain a professional demeanor in fast-paced environments will contribute to the overall success of the organization. As the backbone of the office, your role is crucial in facilitating the company's daily operations and helping to create an organized, productive workplace.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain the office filing system, both electronic and paper, with high accuracy.
• Handle incoming calls and ensure prompt and professional communication at all times.
• Manage and organize office supplies inventory and place orders as needed.
• Assist in the preparation of reports, spreadsheets, and presentations for various departments.
• Act as a liaison between internal departments and external contacts to facilitate smooth communication.
• Support human resources functions such as recruitment and onboarding of new hires.
• Conduct basic bookkeeping tasks and oversee petty cash handling and reporting.
• Assist in organizing company events, meetings, and conferences as needed.
• Ensure office operations adhere to relevant legal and operational requirements.
• Provide administrative support to senior management and engage in project support tasks.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills are essential for success.
• Exceptional organizational skills and the ability to multitask efficiently under pressure.
• Familiarity with office technology and equipment such as printers and fax machines.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Experience with office management software like ERP tools is a plus.
• Strong problem-solving skills and a proactive attitude towards new tasks.
• Demonstrated ability to work collaboratively in a team-oriented environment.