Admin Assistant 21N25

The Admin Assistant 21N25 role is a vital position within our organization, tasked with providing comprehensive administrative support to ensure the efficient operation of the office. This position involves a variety of tasks, including scheduling meetings, managing databases, and supporting the leadership team with their administrative needs. The ideal candidate will have exceptional organizational skills, the ability to prioritize tasks, and a keen attention to detail. This role is crucial in enhancing team efficiency and productivity by ensuring smooth communication and coordination across departments. If you're proactive, detail-oriented, and enjoy working in a fast-paced environment, we encourage you to apply for this exciting opportunity to join our team.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage agendas, travel arrangements, and appointments for the upper management team effectively.
• Assist colleagues and executives by supporting them with their projects and daily tasks.
• Prepare and edit correspondence, communications, and presentations with high accuracy.
• Maintain and update company databases and employee records in an organized manner.
• Ensure efficient and accurate filing and retrieval of important company documents and records.
• Answer and direct phone calls and emails, providing correct information or routing appropriately.
• Greet and assist visitors and ensure they receive exceptional customer service at all times.
• Monitor office supplies and research advantageous deals or suppliers for replenishment.
• Generate regular reports and update internal databases and systems timely and systematically.
• Organize and facilitate meetings, ensuring all logistics are arranged efficiently.
• Work closely with the HR department in assisting with onboarding or other HR tasks as needed.

Requirements

• High school diploma required; additional qualifications in Office Administration preferred.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Excellent knowledge of office management systems and procedures is essential.
• Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent verbal and written communication skills, including spelling and grammar.
• High degree of discretion and confidentiality with sensitive information and documents.