Accountant

1. Basic Function:

Responsible for accurate and timely accounting, budget, and fiscal production work under the company's timelines. Performs professional accounting work, including auditing, analyzing and verifying fiscal records and reports, prepares financial and statistical reports, and reconciles general ledger accounts. Develops, prepares, audits, revises, and / or maintains a variety of accounting, budgets, financial reports, statements, transactions, and records in accordance with applicable laws, rules and regulations. Prepares the Company's annual and mid-year budgets, does budget analyses; prepares year-end audit reports and schedules; trains and provides technical advice to lower-level accounting personnel, and performs related work as required. Implements policies and procedures relating to client invoicing and supplier payments for timely processing and recording of payments, enters accurate inputs into the computer system. Compiles financial information, processes journal entries into various accounts and reconciles reports and financial data.

2. Work Performed:

Carries out, but not limited to all or any combination of the following activities:

a. Compiles financial information with the help of vouchers, statements, data etc for the preparation of reports and statements in accordance with generally accepted accounting procedures.

b. Prepares journal entries and reconciles general ledger and subsidiary accounts; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to management and concerned departments

c. Participates in preparation of the annual and mid-year accounts/budgets, the revisions thereof. Assists with the fiscal year-end and fixed asset accounting. Prepares monthly financial statements and operational budgets for management review.

d. Tracks flow of timesheets and duly updates its receipt; maintains various forms and reports as instructed by the management for the same; follows up with clients on delayed timesheets and raises customer invoices based on the timesheets received within the time frame allotted and after approval from concerned department. Ensures immediate submission of all invoices to the respective clients as soon as they are approved by the Operations Manager and follows-up on the payment of the same.

e. Maintains an invoice register and duly updates all the relevant details and tracks payment received. Prepares lists of outstanding customer payments for various clients, follows-up with clients and constantly keeps updating the Management regarding the same.

f. Prepares supplier timesheets and absent list of employees for the purpose of deduction; scrutinizes the invoices given by supplier against these timesheets, purchase orders and/or any other documents maintained for the purpose and validates them in coordination with the concerned departments.

g. Combines all the invoices from a single supplier along with any applicable deductions and prepares a statement on the total amount payable. Obtains due approval for payment and processes the payment as per procedures and settles any outstanding amount.

h. Maintains a statement of Welding machines and accessories for each supplier entering relevant details of the corresponding AOS invoice against the supplier invoice for each machine or accessory mobilized.

i. Prepares monthly invoice details of various clients

j. Checks payments/receipts, bank transfers, allocation of charges, etc. relating to local and foreign suppliers / contractors and reports any discrepancy to In-charge / Management.

k. Prepares various statistical reports, summaries, analyses as and when requested by the various department heads for the purpose of Company operations with the approval of Operations Manager. Works towards meeting deadlines for payments, computer input and submission of reports.