Shipping Coordinator

Job Title: SHS- Shipping Coordinator

Reference: PIR 442212990

Project: Hail & Ghasha

Job Location: Al Ruwais

Job type/Contract: Contractual

Job summary/Role description

We are hiring an experienced Site Shipping Coordinator to lead shipping and customs operations for a high-profile, large-scale project. This critical role involves managing logistics for Oversized Heavy Lift (OSHL) items, including components exceeding 500 tons, and ensuring smooth coordination across all disciplines involved in final delivery and customs clearance

.If you have a strong background in international logistics, heavy lift coordination, and cross-functional project execution, we’d love to hear from you

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Duties and responsibilitie

• sCoordinate all shipping and customs activities at the SITE, including last-mile transportation of OSHL cargo
• .Liaise with local freight forwarders, customs brokers, and transport providers to ensure timely and compliant delivery
• .Oversee documentation and clearance processes for international and domestic shipments
• .Manage road permit applications, civil works coordination, and customs procedures in collaboration with local authorities
• .Maintain continuous communication with SITE teams (Construction, Material Receipt Control, Warehousing) and the Milano office (Logistics, Procurement, Post-Order)
• .Ensure logistics operations align with project schedules and safety standards
• .Attend local meetings with authorities, preferably as local personnel, to support compliance and stakeholder engagement
• .Monitor and report on logistics KPIs, risks, and mitigation strategies
• .Operate with a high level of autonomy and multitask across all logistics functions

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Required Experienc

• esProven experience in shipping and customs coordination for major EPC project
• s.Strong understanding of OSHL logistics and handling of cargo exceeding 500 ton
• s.Familiarity with local transport regulations, customs laws, and infrastructure coordinatio
• n.Excellent communication and stakeholder management skill
• s.Ability to work independently in a fast-paced, multidisciplinary environmen
• t.Fluency in English is mandatory due to the international nature of the projec

t.
Person Specificat

ion
Knowledge & Qualificat

• ionsUniversity Degree in international Customs and Logistics Manage

mentExperi

• enceAt least 10 years of Relevant experience in construction of large Oil & Gas plants/ EPC proje

cts.
Skills and Abil

• itiesExperience working in UAE or similar regulatory environm
• ents.Prior involvement in large-scale industrial or infrastructure proj
• ects.Strong organizational skills and a proactive problem-solving min
• dset.Willingness to travel locally and attend meetings with government and regulatory bo