Purchasing Coordinator

As a Purchasing Coordinator, you will play a crucial role in managing the procurement processes within the organization. This role demands a diligent individual who can effectively collaborate with various departments to ensure timely acquisition of materials and services essential for business operations. The Purchasing Coordinator will oversee the purchasing activities and maintain appropriate documentation to ensure that all transactions comply with internal and external regulations. A key component of this position involves building relationships with suppliers to negotiate contracts that guarantee the best terms and pricing. Additionally, maintaining an updated inventory record will be necessary to prevent shortages and avoid unnecessary surpluses. The Purchasing Coordinator role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Communication skills are crucial for facilitating clear discussions with vendors and internal stakeholders to ensure that the company’s procurement needs are met efficiently.

Responsibilities

• Facilitate the procurement of necessary goods and services for the company.
• Develop and maintain relationships with vendors to negotiate favorable terms.
• Monitor inventory levels and coordinate orders to maintain stock requirements.
• Ensure that all procurement activities align with company budgetary constraints.
• Review and process purchase orders in a timely and efficient manner.
• Perform regular market analysis to evaluate vendor competitiveness.
• Coordinate with various departments to understand their procurement needs.
• Maintain accurate purchase records and documentation for audit purposes.
• Manage supplier performance and provide feedback for improvements.
• Ensure compliance with quality standards and regulatory requirements.
• Address any issues that arise with vendors and resolve them efficiently.
• Contribute to the development and implementation of procurement policies.

Requirements

• Bachelor’s degree in Business, Supply Chain Management, or related field.
• Minimum of 2 years of procurement or purchasing experience required.
• Strong negotiation skills and ability to build supplier relationships.
• Excellent verbal and written communication skills are essential.
• Proficiency in procurement software and Microsoft Office Suite is required.
• Ability to manage multiple priorities and work under pressure.
• Detail-oriented individual with strong organizational skills desired.