Receptionist & Office Admin 21O25

The Receptionist & Office Admin role is an integral part of ensuring the smooth day-to-day operations of our office. This position acts as the first point of contact for clients and visitors, offering professional and friendly service while handling various administrative tasks. The ideal candidate is detail-oriented, possesses strong organizational and communication skills, and is adept at multitasking in a fast-paced environment. Responsibilities include managing phone calls, scheduling appointments, and maintaining office supplies. The receptionist & office admin must be proficient in using office software and have a friendly demeanor to maintain a welcoming atmosphere for both visitors and team members. Join our dynamic workplace where you can contribute to enhancing our team's efficiency and maintaining a positive work environment.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Manage and direct all incoming phone calls in a professional manner.
• Provide basic and accurate information in-person and via phone or email.
• Receive, sort, and distribute daily mail and deliveries efficiently.
• Maintain security by following procedures and controlling access via the reception desk.
• Update appointment calendars and schedule meetings and office activities.
• Ensure the reception area is tidy and presentable at all times.
• Monitor office supplies and place orders when necessary to maintain stock levels.
• Perform other clerical duties such as filing, photocopying, and faxing documents.
• Assist in the preparation of regularly scheduled reports and administrative tasks.
• Coordinate with other departments to ensure smooth office operations and practices.
• Arrange travel and accommodations, and prepare vouchers for office staff as needed.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Solid communication skills, both written and verbal, to interact with diverse individuals.
• Excellent organizational skills with the ability to prioritize workload effectively.
• Customer service attitude with a friendly and professional demeanor at all times.
• Attention to detail and problem-solving skills to manage office tasks efficiently.
• High school diploma; additional certification in office management is a plus.