Receptionist 21O25

We are seeking a friendly, organized, and efficient Receptionist to join our team. As the first point of contact for our company, the Receptionist will play a crucial role in creating a welcoming and professional environment. The ideal candidate will have exceptional communication skills, a polite and attentive demeanor, and the ability to handle multiple tasks efficiently. Your responsibilities will include managing incoming calls, scheduling appointments, greeting visitors, and supporting various administrative duties. If you thrive in a busy office environment and enjoy interacting with people, we invite you to apply for this position.

Responsibilities

• Answer and direct phone calls promptly and courteously to appropriate staff.
• Greet and welcome visitors as they arrive at the office reception area.
• Provide accurate information in-person and via phone/email to inquiries.
• Schedule and confirm appointments for clients and visitors efficiently.
• Maintain and update visitor logs to enhance office security procedures.
• Coordinate mail flow in and out of office efficiently and accurately.
• Assist with basic clerical tasks, including copying, mailing, and filing documents.
• Manage office supply inventory, and request orders when levels are low.
• Ensure the reception area is tidy, professional, and welcoming at all times.
• Support administrative staff with special projects and overflow work.
• Handle sensitive information with discretion and confidentiality as needed.
• Operate office equipment including fax machines, copiers, and phone systems.

Requirements

• High school diploma or equivalent qualification is required for this role.
• Proven work experience as a Receptionist or similar role is preferred.
• Strong customer service skills and an ability to handle multiple situations.
• Excellent verbal and written communication skills are essential for interaction.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is necessary.
• Ability to maintain a positive and professional demeanor at all times.
• Strong organizational skills with the ability to multitask and prioritize work.