Practice Assistant

PRACTICE ASSISTANCE - (Washington D.C.)

Position Type:

Full Time

Non-exempt

Hybrid Scheduled (work in the office for 3 days/week, as needed on a fixed schedule.)

Location: Washington D.C.

Residency Requirements:

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firms discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firms discretion and the nature of the role.

Salary Range: $33.13/hour ($64,603.50 annually)

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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Are You Looking for a Rewarding Career in the Legal Field?

We are seeking a Practice Assistant to join our dynamic team. This role involves a variety of legal and administrative tasks providing an opportunity to develop a wide range of skills.

What You’ll Do:

• Perform diverse legal and administrative tasks to support our attorneys and the Administrative Specialist (AST) Department.
• Maintain a broad understanding of our Firm’s practice areas and a specialized knowledge of your assigned attorneys’ practice areas and clients.
• Prioritize delivering a high level of personalized customer service to assigned attorneys.
• Support the AST Department in administrative tasks and provide guidance to team members.
• Produce excellent work to contribute to the success of the Firm.

Why Join Our Team:

• Be part of a team that values diverse responsibilities and knowledge growth.
• Join a Firm that prioritizes customer service and quality work.
• Contribute to a team and help others succeed.
• Be integral to our mission of providing top-notch legal services.

Choose this role and our Firm if you’re looking for a challenging and rewarding career in the legal field. We look forward to welcoming you to our team!

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Job Functions & Responsibilities

NOTE: Each attorney receives personalized service and may or may not require assistance with all the tasks below. The tasks that the Practice Assistant is responsible for will vary and change based on Attorney, and administrative assignments. The Practice Assistant is expected to possess the ability to complete all job functions listed here.

Administrative Specialist Support

• Provide Guidance on Software-related instructions and Administrative Processes
• Participate in training of software relating to AST processes

Administrative Assistance

• Process Expense Reports
• Coordinate Payment of Invoices
• Handle shipping and couriers

Communications Support [all tasks are done on behalf of assigned attorneys]

• Manage Calendar
• Prepare for Meetings
• Answer Phones, Manage Email & Mail

Client Support

• Complete New Matter Intake
• Manage Conflicts of Interest
• Field Client Inquiries

File Management

• Manage Electronic Files
• Maintain Hardcopy Files
• Manage Records Retention

Time Entry and Billing

• Reconcile time entries with Client requirements
• Prepare and Deliver Final Bills
• Research Client/Matter Statistics

Travel Management Support

• Manage Reservations
• Prepare for Trip
• Notify of Changes

General

• Maintain Confidentiality
• Participate in Projects
• Complete other duties as assigned

Litigation Assistance

Information Management:

• Redline documents
• Prepare Documents
• Manage Pleading and Discovery Clips

Case Support:

• Coordinate Outside Services
• Trial Assistance

Transactional Assistance

• Redline documents
• Research
• Assist in Closing Activities

Qualifications & Skill Requirements

• Bachelors degree with interest in pursuing law school or graduate school preferred.
• Prior Administrative Specialist or assistant experience in legal field required.
• Strong analytical and problem-solving skills with attention to detail.
• The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results. Produce accurate work while meeting time-sensitive deadlines.
• Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills.
• Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm.
• Excellent computer skills. Working knowledge of time tracking/billing applications preferred.
• Evolving knowledge of support processes, procedures and technologies required by the legal/administrative support profession and the Firms practice areas/groups.
• Available 37.5 hours a week, with occasional opportunity for overtime
• Ability to quickly respond to constantly changing instructions and prioritize accordingly, to maintain high-level of service to supported attorneys.
• Ability to manage workload and proactively identify required tasks, take ownership of projects and complete assignments in a timely fashion.

Why Choose Munger Tolles?

• Precedent-Setting Cases: Clients turn to us for groundbreaking cases that demand creative thinking.
• Resourceful Deployment: When the stakes are high, we can mobilize an “army of trial lawyers”.
• High-Profile Representation: We represent major entities such as Bank of America, Edison International, Oaktree Capital Management, PG&E, and Berkshire Hathaway.

Our Exceptional Attorneys:

• Clerkship Experience: Nearly 75% of our lawyers and over 80% of our litigators have clerked for federal or state judges.
• Diverse Backgrounds: Our attorneys bring additional dimensions to client service. Some honed their skills as assistant U.S. attorneys, while others hold advanced degrees in fields like physics, engineering, and medicine.

For full details of the position and for information on other job opportunities, please visit our website at www.mto.com

The Practice Assistant role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

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About Munger, Tolles & Olson

Munger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.