Administrative Assistant

Key Responsibilities

• Accounting Support
• Prepare, organize, and maintain accounting documents, including purchase orders, delivery receipts, invoices, vouchers, and other supporting records.
• Encode, update, and maintain accounting data and records in spreadsheets and accounting systems.
• Assist in monitoring and tracking accounts payable, accounts receivable, and other accounting documentation.
• Maintain organized physical and electronic filing systems for accounting records to ensure proper document retention and easy retrieval.
• Assist in inventory documentation, stock monitoring, and reconciliation by preparing reports and supporting schedules.
• Coordinate with suppliers, contractors, and internal departments regarding accounting and documentation requirements.
• Assist in preparing reports, schedules, and supporting documents for month-end closing, audits, and management reporting.
• Ensure completeness, accuracy, and proper routing of accounting documents before submission for review and approval.
• Monitor compliance with company accounting procedures, internal controls, and document management policies.
• Administrative Support
• Provide administrative and clerical support to the Accounting Department and other departments as assigned.
• Prepare correspondence, reports, forms, and other administrative documents.
• Receive, record, sort, and distribute incoming documents and communications.
• Coordinate document routing, approvals, and interdepartmental communications.
• Maintain organized office records, files, and databases while ensuring confidentiality and data accuracy.
• Assist in monitoring office supplies, administrative forms, and departmental inventory, and coordinate replenishment when necessary.
• Coordinate meetings, schedules, and administrative activities for the department.
• Support procurement and administrative processes by preparing documentation and coordinating with suppliers and service providers.
• Perform other accounting-related and administrative duties assigned by management to support efficient office operations.
  

• Bachelor's Degree in Accountancy, Accounting Information System, Financial Management, Business Administration, Management Accounting, or any related field
• At least 1-2 years of experience in accounting support, administrative, bookkeeping, or office administration
• Experience in inventory monitoring, accounts payable/receivable documentation, or general accounting processes is an advantage
• Fresh graduates with relevant intership experience and strong accounting knowledge are encouraged to apply