Analyst Accounts Payable Pooling

Role Overview

The Accounts Payable (AP) Analyst is responsible for end-to-end processing of vendor invoices and maintaining accurate Accounts Payable records. The role handles higher-volume and priority invoices, performs reconciliations, prepares AP-related journal entries, and produces AP reports to support timely payments and accurate financial reporting.

Key Responsibilities

Invoice Processing (Primary Responsibility)

• Process vendor invoices, including PO-based, Non-PO, and Bell invoices, ensuring accuracy, completeness, and timeliness.
• Perform three-way matching (invoice, PO, and receiving documents) and validate proper account coding.
• Ensure compliance with internal controls, approval matrices, and company policies.
• Independently resolve invoice discrepancies by coordinating with vendors and internal stakeholders, including teams in Canada.
  
  

• Own the timely and accurate processing of Bell invoices due to their high business criticality.
• Investigate billing issues, discrepancies, and service-related concerns to prevent payment delays.
  
  

• Perform Accounts Payable–related balance sheet reconciliations and identify reconciling items.
• Investigate, document, and escalate unresolved variances as needed.
• Prepare and post AP-related journal entries, including accruals and adjustments.
  
  

• Prepare and maintain AP Aging Reports and monitor overdue balances.
• Proactively flag aging, blocked invoices, and payment risks for management review.
• Perform Treasury Log processes, ensuring accurate and timely daily booking of AP-related transactions.
  
  

• Prepare and provide AP schedules, reconciliations, and supporting documents for internal and external audits.
• Ensure AP documentation is complete, properly filed, and audit-ready.
  
  

• Support AP-related ad hoc tasks, documentation, and minor process improvements as assigned.
• Assist in system or process updates related to AP, as needed.
  
  

• Strong attention to detail and accuracy in high-volume invoice processing and reconciliations.
• Ability to work independently with minimal supervision on routine and complex AP tasks.
• Effective communication skills for coordinating with vendors and internal stakeholders.
• Strong organizational skills and ability to meet strict processing deadlines.