Team Administrator Executive Assistant Digital Marketing Agency — Remote PH-Based Only

Love keeping fast-moving teams organized while supporting high-performing leaders?
This is a hands-on role at the heart of a growing performance-driven digital agency.
 

The Opportunity at a Glance

A scaling Australian digital marketing and performance agency is looking for a Team Administrator / Executive Assistant to support its Founder & Director and keep day-to-day operations running smoothly. The agency specializes in paid media, digital strategy, and performance marketing for ambitious brands, operating in a fast-paced, high-accountability environment.

This role blends executive assistance, administration, and light marketing support. You’ll act as a trusted right hand to the Director while also assisting the wider team with coordination, lead management, and basic paid media and creative tasks.

You’ll play a central role in keeping the business organized, responsive, and efficient. Your responsibilities include:

• 
  

  Providing day-to-day executive assistance to the Founder & Director

  
  


• 
  

  Managing calendars, scheduling meetings, and time-blocking priorities

  
  


• 
  

  Monitoring and managing inboxes, including triaging and follow-ups

  
  


• 
  

  Handling inbound leads and enquiries and routing them appropriately

  
  


• 
  

  Preparing agendas, notes, and basic internal documentation

  
  


• 
  

  Supporting general business administration and internal coordination

  
  


• 
  

  Assisting with Google Ads and Meta Ads account support tasks (data organization, setup support, basic reporting)

  
  


• 
  

  Creating and updating basic marketing and internal assets using Canva

  
  


• 
  

  Supporting team coordination, task follow-ups, and documentation

  
  


• 
  

  Helping improve internal processes and administrative workflows

  
  

(Non-negotiable requirements)

• 
  

  Are based in the Philippines and seeking a full-time remote role

  
  


• 
  

  Have proven experience in an administrative, EA, or team support role

  
  


• 
  

  Are highly confident managing calendars, inboxes, and priorities

  
  


• 
  

  Have strong organization skills and attention to detail

  
  


• 
  

  Are comfortable working in a fast-paced, deadline-driven environment

  
  


• 
  

  Have hands-on experience using Canva

  
  


• 
  

  Are confident using Google Workspace (Gmail, Calendar, Docs, Sheets)

  
  


• 
  

  Communicate clearly and professionally in English

  
  


• 
  

  Can work independently and anticipate needs

  
  

• 
  

  Experience working in a digital marketing or agency environment

  
  


• 
  

  Exposure to Google Ads and Meta Ads Manager in a support capacity

  
  


• 
  

  Experience supporting founders, directors, or senior leaders

  
  


• 
  

  Familiarity with CRM systems or lead management workflows

  
  


• 
  

  HubSpot experience

  
  


• 
  

  A strong interest in marketing, operations, or agency workflows

  
  

• Full-Time | Monday to Friday (Australian business hours)


• Remote role for Philippine-based candidates only


• Fully compliant PH employment — including taxes and government contributions
  
  
  
  • (Not freelance or project-based)
  
  
  
  

• 
  

  HMO with 1 free dependent

  
  


• 
  

  Life insurance

  
  


• 
  

  Paid leave credits

  
  


• 
  

  Government-mandated benefits including 13th month pay

  
  


• 
  

  Work-from-home equipment provided

  
  

Apply via the Staffstream Careers Page and include:

• 
  

  Updated CV

  
  


• 
  

  Short video recording (2-3 minutes) introducing yourself and outlining your EA / admin experience

  
  


• 
  

  Any relevant examples of Canva work, admin systems, or agency support experience (if available)

  
  


• 
  

  Additional assessment tasks may be requested during the hiring process