Investments - Global Talent Development And Administrative Services Analyst

Description

Key Responsibilities

• Learning, Study & Programme Administration
• Own end‑to‑end administration of learning, development, and study activity in line with agreed policies and processes.
• Process study requests accurately and maintain complete, up‑to‑date study records; maintain L&D records (e.g., training attendance/mentoring).
• Process internal psychometric reporting requests per defined processes and timelines.
• Coordinate logistics for training programmes (virtual/in‑person rooms, joining instructions) and check in to sessions as needed; provide basic tech support.
• Coordinate with external training providers, ensuring clear communication and follow‑up.
• Administrative Services & Business Operations Support
• Manage calendars, meeting logistics, and meeting materials for assigned stakeholders or executives (agenda, peripherals, scheduling/declining).
• Plan travel (itineraries, key contacts, agendas) and host incoming guests (room reservations, access, visit requirements) .
• Lead or support function‑related events; coordinate with vendors and corporate functions (IT, Comms, Marketing, Procurement, Finance).
• Source and accredit vendors; administer contingent worker onboarding/offboarding and reconcile timesheets vs. invoices.
• Maintain correspondence, contracts, and proposals with high discretion; manage records relevant to stakeholder/executive function.
• Prepare/draft reports and presentations, gathering data/insights or coordinating analysis with other teams; support newsletters, townhalls, and colleague announcements.
• Manage team collaboration sites (structure/access) and track renewals of licenses critical to the team’s operations.
• Provide client/project support as needed (data scrubbing, forms validation, ticket management, content research, project plan tracking, milestone monitoring, issue facilitation, post‑go‑live review).
• Financial & Budget Administration
• Process invoices and L&D‑related expenses (including AMEX) with accuracy and controls compliance.
• Maintain the L&D budget tracker; prepare accurate budget data to support quarterly reporting and reconciliation; proactively flag discrepancies, risks, or commitments.
• Utilize required systems to process payments and expenses; ensure correct charge codes and adherence to finance timelines; prepare/track expense reports for stakeholders.
• Systems, Records & Content Management
• Maintain Talent Development records, shared folders, and documentation (incl. TCTO).
• Update training materials in PowerPoint; ensure content is current and well organized.
• Maintain study policies with version control and accurate updates as directed.
• Maintain and update Talent Development intranet content.
• Communications & Stakeholder Engagement
• Own/manage the L&D training mailbox; respond to queries promptly; send routine communications for training/study; share CFA/exam updates and manage follow‑ups.
• Produce feedback forms, collect responses, and maintain accurate records. [Talent
• Act as a professional liaison with internal/external stakeholders, maintaining strong relationships.
• Continuous Improvement, Risk & Planning
• Anticipate deadlines, dependencies, and risks; prompt stakeholders rather than waiting for direction.
• Identify and implement improvements that increase efficiency, consistency, and quality of administration.
  
  

• Bachelor’s degree in a relevant field or equivalent work experience
• Significant experience in administrative or operations roles (HR/L&D/Talent Operations or professional services desirable).
• Proven ability to work independently with minimal supervision; manage multiple priorities and deadlines
• Strong attention to detail; confidence handling financial, learning, and people data.
• Advanced proficiency with Microsoft Office, especially Excel, PowerPoint, and Outlook; comfortable with collaboration platforms and office systems.
• Excellent written and verbal communication skills; professional correspondence and document quality.
• Ability to handle sensitive and confidential information with discretion; professional and positive demeanor.
  
  

• Experience supporting global stakeholders across regions/time zones.
• Prior exposure to L&D administration (e.g., training logistics, study policy/processes, psychometric reporting).
• Event coordination, vendor sourcing/accreditation, and contingent workforce administration.