Finance Associate - Procurement

Location: McKinley Hill, Taguig

Work Schedule: 6AM - 3PM

Set-up: Temporary Onsite

Employment Type: Full Time

The role of the procurement associate is to provide procurement support and assistance to the other divisions across Canon by supporting the onshore procurement team in managing the vendor base and controls within the purchasing process.

Essential duties

Administration / Commercial

• Manage the daily raising of Purchase orders and maintaining accurate
  
  

data sheets required for Canon group in a timely manner.

• Ensure accurate data entry when setting up vendors, amending or
  
  

deactivating in AX.

• Organize weekly meetings with on shore Procurement team.
  
  

Customer

• Ensure all queries are handled promptly and professionally with good
  
  

presentation and telephone manner.

• Ensure all relevant information is requested from Canon group in order
  
  

to raise PO’s accurately for 3-way match.

Process

• Ensure all PO’s are raised and receipted accurately for 3-way match
• Communicate promptly and effectively with vendors if additional
  
  

information is required, processing documentation accurately.

• Ensure that any setup or changes to Vendor Master File (VMF) have
  
  

appropriate approvals first and using the vendor checklist SOP.

• Ensure data system integrity regarding any amendments, changes and
  
  

deactivation to vendor base in AX.

• Identify any issues in AX vendor base as they arise. Escalate any
  
  

issues that may impact on SOX requirements to management.

• Ensure correct information is received from vendors and / or
  
  

stakeholders to enable set up in AX.

• Process invoices for Canon and ensure invoices are issued in
  
  

accordance with the payment terms in agreements or T&C’s

• Work closely with Accounts Payables team to ensure vendor banking
  
  

details are entered into AX for the prompt payment of vendors.

• Participate in any projects where required.
  
  

People

• All staff within F&A
• AP Admin Team
• Stakeholders across the Canon group and CFA
• Supplier
  
  

Project

• All staff within F&A
• AP Admin Team
• Stakeholders across the Canon group and CFA
• Supplier
  
  

Qualifications

Bachelor’s/College Degree in Business Management or

equivalent

1-3 year (s) working experience in the related field is required

Computer literacy (excellent Excel, Intermediate Access)

Excellent communication skills verbal and written

Good level of initiative

Eye for detail

Efficient time management

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