Facilities And Administrative Specialist

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Specialist

Location: Picadilly Site BGC

Work setup & shift: Onsite/Dayshift

Why join MicroSourcing?

Youll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Facilities and Administrative Specialist, you will:

• Manage and monitor monthly supplies purchase requests for cleaning, pantry, and office needs through standard supplies trackers.
• Analyze monthly consumption trends using first-in-first-out practices to prevent wastage, theft, and expiration.
• Ensure timely submission of RFP and RCA for government and regulatory requirements, including PEZA permits and FSIC.
• Maintain facility uptime by ensuring accurate and prompt submission of RFPs to Finance 3 days prior to receiving invoices.
• Address site requests and concerns within provided turnaround times to meet the 95% SLA target in the Microstatus Ticketing System.
• Coordinate with internal and external stakeholders for ISO audits, mobile van parking, and vendor documentation for accreditation.
• Process parking passes and fees for managers, and manage housekeeping services and site construction requirements.

What You Need:

Non-negotiables

• Expertise in facilities and administrative works.
• Strong Analytical Thinking to identify key components of problems and interpret information from various sources to spot trends.
• Regulatory Knowledge regarding PEZA, LGU, and Bureau of Fire Department compliance requirements.
• Documentation Proficiency in processing RFPs, OSRFs, and vendor cost comparisons.
• Proactive Problem Solving with the ability to deduce cause and effect and evaluate risks to reach logical conclusions.

Preferred skills/expertise

• Experience in handling FACS internal and external ISO audits.
• Leadership Ability to train new admin team members and set realistic objectives.
• Adaptability to learn new tasks rapidly and respond swiftly to changing site needs.
• Collaborative Mindset to actively participate in teams and prioritize collective goals over individual ones.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companys strength lies in our peoples diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan - its our commitment. Our way of life.

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply