Commercial Inventory - Keying

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We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. As a Commercial Inventory Coordinator (Keyer), your role is vital in keeping our customers happy and contributing to our organization’s growth and success.

As Commercial Inventory Coordinator (Keyer), you are responsible in ensuring that all employment and personal information of employees are kept and handled in accordance with existing company policies on Information Security and Data Privacy.

A SNAPSHOT OF YOUR ROLE

The Commercial Inventory (CI) Coordinator (Keyer) is responsible for the provision of various services pertaining to the integrity, use and application of the Network’s commercial inventory including preparation and reconciliation of commercial telecast schedules; sourcing and application of keying instructions to booked airtime; co-ordination of commercial material delivery and administration of the Seven Network commercial library.

Areas of Direct Responsibility

Protect the Network’s broadcast licences by exercising regard for the statutory requirements of the Broadcasting Services Act (BSA) and the Australian

Communications & Media Authority (the ACMA), the regulatory requirements of the Television Industry Code of Practice, the Trade Practices Act and all other relevant industry legislation and Codes of Practice in all activities

Positively contribute to discussion and debate and proactively search out innovative ways to improve present procedures

Prepare and present communications, verbal and written, for CI management as required in accordance with accepted company styles, standards and procedures

Stay abreast of programming and audience information for Metro Free to Air as well as a comprehensive knowledge of Seven’s product and performance

Positively contribute to discussion and debate and proactively search out innovative ways to improve present procedures.

Interpret clients’ keying and material instructions to ensure that airtime is telecast as per clients’ expectations

Task Specific Skills/Duties/Responsibilities

Ensure all tasks are completed to enable delivery of commercial schedules in line with required handover times

Produce daily telecast schedule of commercials for assigned market within guidelines of the Industry Code of Practice

Direct all viewer commercial complaints to the CI team leader to take contact details if team leader unavailable

Keep up to date on programming and rating information impacting Seven’s inventory

Punctual, prepared attendance at CI meetings as required

Ensure keying instructions are sourced and applied in line with commercial schedule handover times

Ensure keying instructions agree with placement/product/duration coding within scheduling system IBMS before applying key numbers

Notify CI team leader and CI manager of any discrepancies between instructions and bookings

Process KEYING YTA, COMMERCIALS YTA and CAD YTA reports continually for markets, following up on missing material, advising CI team leader of any issues

Actively work ahead, seeking and applying instructions in advance wherever practical as agreed with CI team leader

Provide cover and support within the wider Commercial Inventory department when there is planned/unplanned leave in other keying teams

Co-ordinate pre-production of sponsors’ billboards for allocated agencies/clients

Process amendments for late schedule changes and forward to relevant Presentation staff

Control and maintain commercial material to condense the Seven Network library as per the current policy

Have a thorough understanding of Adstream, IMD and 7BCM material management of facilities and systems

People Management

Provide timely and accurate information to internal and external parties when requested and required

Communicate with and assist Network CI management and personnel, Sales Management and personnel and other Seven employees when required or directed

Administrative Duties

Efficiently file all documents relating to the current inventory management policies for easy referral

File and notate all instructions as per the agreed procedures

Other Duties

Fulfil other duties consistent with the role as required or requested by CI team leaders, Managers and/or the Network Director of Sales

The Commercial Inventory Coordinator is expected to operate at all times within the framework of the Seven Network (Operations) Ltd’s Guidelines, Policies and Procedures.

a Bit About You

• Clear and concise communication skills
• Computer skills to an intermediate level
• Media experience in a similar role or advertising industry experience would be considered beneficial
• Accuracy – a high degree of accuracy in applying key numbers to booked spots within the NTS system
• Computer skills – able to learn new software/information systems readily using existing base skill set
• Lateral thinking skills – ability to think creatively when solving business problems
• Communication skills – ability to listen and communicate effectively to enhance working relationships both internally and externally
• Team work – able to work effectively with a team or those outside formal lines of authority to accomplish organisation goals