Accounts Receivable Specialist Xero And ARIBA Experience Hybrid

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, lets shape the future of work together!

Profile Requirements:

• Essential
  
• Prior experience in an accounts receivable, billing, or bookkeeping role (minimum 2 years)
  
• Experience using Xero, or demonstrated ability to learn cloud accounting platforms quickly
  
• Comfortable working across multiple systems simultaneously and navigating online portals
  
• Strong attention to detail — particularly when matching payments to invoices and identifying discrepancies
  
• Good written English — professional and confident when communicating with clients in follow-up correspondence
  
• Proficiency in Microsoft Excel — comfortable maintaining and updating spreadsheets as working documents
  
• Highly Regarded
  
• Familiarity with ARIBA or similar procurement/supplier portals used by large corporate clients
  
• Experience working with Australian businesses or familiarity with Australian GST requirements
  
• Experience across multi-entity or group structures
  
• A process-improvement mindset — someone who spots inefficiencies and suggests practical fixes
  

Core responsibilities:

• Key Responsibilities
  
• Stream 1 — Cash Receipting & Payment Allocation
  
• Bank Statement Review – Regularly review bank statements across multiple Biosymm Group accounts to identify incoming customer payments
  
• Remittance Identification – Source and match remittance advice from two channels:
  
• The invoices inbox (email remittances sent directly by clients)
  
• ARIBA procurement portals (where corporate clients manage and release payments through their own procurement systems)
  
• Payment Allocation in Xero – Accurately receipt and allocate payments against the correct invoices and entities in Xero, ensuring coding is correct and records are clean
  
• Variance Management – Where a payment does not match the invoiced amount, work through the resolution process:
  
• For minor rounding differences — adjust the invoice in Nookal as directed
  
• For unexplained variances — document the discrepancy and escalate to the Senior Accountant with relevant supporting detail for investigation
  
• Unallocated Cash – Where a deposit cannot be matched to an invoice or client, record it accurately in the designated "Unallocated Cash" tab of the debtors spreadsheet with relevant notes for review and further investigation by the senior finance team
  
• Stream 2 — Debt Recovery & Follow-Up
  
• Accounts Receivable Monitoring – Regularly review the debtors ledger to identify overdue accounts in line with agreed aging thresholds
  
• Client Follow-Up – Send professional follow-up emails to clients with outstanding invoices in accordance with the debt follow-up schedule; maintain a clear and consistent communication style
  
• Action Logging – Record all follow-up actions taken (emails sent, responses received, escalations made) with dates and notes, either in the debtors spreadsheet or the relevant system, to ensure a clear audit trail
  
• Escalation – Flag accounts that are unresponsive or require more formal action to the Senior Accountant for further management
  
• Stream 3 — Invoicing Support
  
• Invoice Preparation – Assist the local finance team with preparation and issuing of straightforward invoices in Nookal and/or Xero as directed
  
• Accuracy Checks – Review invoices before sending to ensure correct client details, amounts, and supporting information are included
  

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Lets do great things together!