Accounts Payable Specialist

Payment Processing

Payment processing follows the Head Office schedule: email schedule TuesdayThursday, transfer schedule WednesdayFriday. Urgent payments require Head Office approval before processing. All documents must be rechecked before payment processing.

Reimbursement And Liquidation

Review and check reimbursement requests and liquidation documents for accuracy, completeness, and policy compliance; ensure timely approval and processing.

Cash Advances

Manage issuance of cash advances to employees; monitor and track advances and subsequent liquidations.

Payment Request Forms

Assist employees in preparing and submitting payment request forms; verify supporting documents and approvals.

Record Keeping

Maintain accurate records of all payments, reimbursements, cash advances, and related documents for audit and reporting purposes.

Discount Settlement

Ensure all hard copy documents from other departments' promotional activities are accurately encoded. Send SOA every other month (as advised)

Accounts Receivable (Collection)

Printing CR for issuing in Moden Trade; Check deposit via Bills Payment.

Reports

All reports need to be submitted before or on the deadline day.

Every 27th: EAS System Budget & Budget Spent with the next month

Every 1st: Closing of the system

Every 2nd: Actual budget spent of the previous month per department and for the overall department.

Others

New Supplier, need to input in the NCCloud System; Banks of the new supplier code need to be updated in the NCCloud System.