Accounts Payable Specialist Hybrid

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, lets shape the future of work together!

Profile Requirements:

• Essential
  
• Prior experience in an accounts payable or bookkeeping role (minimum 2 years)
  
• Experience using Xero (or willingness to learn quickly — Xero certification is a plus)
  
• Strong attention to detail — you pick up errors others miss
  
• Good working knowledge of Microsoft Excel
  
• Strong written English communication skills
  
• Ability to work independently and manage a high volume of transactions
  
• Highly Regarded
  
• Experience working with Australian businesses or familiarity with Australian GST/tax requirements
  
• Experience with multi-entity or group accounting structures
  
• Familiarity with document management or workflow tools (e.g. Dext, Hubdoc, ApprovalMax)
  
• A process-improvement mindset — someone who flags inefficiencies and suggests solutions, not just follows steps
  

Core responsibilities:

• Stream 1 — General Business Accounts Payable
  
• Invoice Processing – Receive, review, and upload supplier invoices into Xero accurately and on time
  
• Invoice Validation – Cross-check invoices against purchase orders, agreements, and internal records prior to approval for payment; verify supplier details, amounts, GST treatment, and coding
  
• System Verification – Look up relevant details in company software and operational systems to confirm that goods or services have been received and invoices are valid for payment
  
• Payment Preparation – Prepare payment runs and ensure invoices are approved through the correct authorization workflow before submission
  
• Supplier Management – Maintain accurate supplier records in Xero; follow up on missing invoices, statements, and remittances as required
  
• Reconciliation – Assist with supplier statement reconciliations and resolve discrepancies promptly
  
• Credit Card Expense Reconciliation – Regularly review company credit card transactions in Xero, match each transaction to the corresponding receipt saved in the shared folder, and ensure transactions are correctly coded to the appropriate account and entity. Flag any transactions where receipts are missing or where the expense appears outside of policy for follow-up with the relevant cardholder
  
• Process Improvement – Proactively identify inefficiencies in AP workflows and make practical recommendations to streamline processes
  
• Compliance – Ensure AP processes comply with internal controls and support month-end close activities
  
• Stream 2 — Provider Network Invoice Processing
  
• Biosymm operates a national provider network of physiotherapists and allied health professionals who deliver services to patients referred by Biosymm on behalf of corporate clients. Providers invoice Biosymm for these services, and this stream involves validating those invoices before payment is approved.
  
• How it works:
  
• Biosymm refers patients to physios in its provider network
  
• The treating provider submits an invoice to Biosymm for services rendered
  
• Before paying, Biosymm must confirm that the patient and appointment are on record — this is the key control that ensures we have also billed our client for the service
  
• Patient records and appointment histories are managed in Donesafe (our case management platform)
  
• Responsibilities:
  
• Patient & Appointment Verification – For each line item on a provider invoice, check Donesafe to confirm (a) the patient exists in the system, and (b) there is a record of the patient being booked with that provider on the relevant date
  
• Invoice Line Item Review – Review each item billed against an approved list of billable service types; identify and exclude any items that are not valid for payment (e.g. accessories or items outside the agreed scope) — full training will be provided on what is and isnt payable
  
• Query Management – Flag invoices or line items that cannot be verified or are outside scope, and escalate to the appropriate team member for review
  
• Xero Entry – Once validated, enter approved invoice amounts into Xero with correct coding and any required adjustments for excluded items
  
• Record Keeping – Maintain clear notes or logs on any invoice exceptions, exclusions, or queries for audit and reporting purposes
  
• Note on onboarding: The validation rules for provider invoices — including the categories of services that are and arent payable — will be covered in detail during onboarding. The ability to learn these rules, apply them consistently, and ask the right questions when something looks off is more important than prior knowledge of the healthcare sector.
  

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Lets do great things together!