Accounts Payable Officer

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

A SNAPSHOT OF YOUR ROLE

As An AP Officer

The Accounts Payable & Expense Management Officer’s role delineation is approximately 40% AP tasks, 40% EM tasks, and 20% VM tasks. This is how you roll:

• Full-function accounts payable processing; invoice matching.
• Following up on AP Rejections in the accounts payable system and helping when required.
• Reconciling vendor statements.
• Reviewing and posting batches.
• Understanding the P2P (procurement to pay) process.
• Responding to external vendor queries via outlook.
• Ensuring all critical deadlines are met.
• Processing Program payments diligently and accurately.
• Appropriately escalating accounts payable and purchasing issues to the AP Manager for review and assistance.
  
  

• Full function expense management processing.
• Assisting with the overall administration of SWM corporate credit cards sitting within the Accounts Payable team.
• Ensure Credit Card transactions are processed on a timely manner.
• Day-to-day operation regarding the expense management system, including staff out of pocket expenditure.
• Approving and ensuring any spend is within corporate guidelines before it is sent to managers.
• Manage and respond to internal queries from internal stakeholders.
  
  

• Full-function vendor maintenance.
• Setting up of vendors in the system from staff’s requests.
• Reviewing vendor’s bank details and ensuring that it has been verified.
• Ensuring that vendor’s queries (emails and calls) are being answered on a timely manner.
  
  

• Extensive experience across all facets of Accounts Payable.
• Sound knowledge of Expense Management function acquired in a medium to large organization.
• Proven history in process driven environment and roles.
• Clear, persuasive, concise and professional communication skills – both written and verbal.
• Superior level of computer skills: Excel and Word, with demonstrated prior experience working with computerised accounting packages.
• Strong attention to detail.
• Numerical acumen.
• Problem solving skills.
• Advanced account reconciliation skills.
• Ability to work effectively within a broad and diverse team and able to build positive relationships across all levels of the organisation.
• Ability to work independently within an environment of high-level governance and tight deadlines.
• Able to prioritise and focus team resources as best required by the business, excellent utilisation of time management skills.
• Customer focussed.
• Self-motivated.
• Taxation knowledge including FBT and GST
  
  

• Accurate Financial reports
• Successful Performance Management
• Positive Feedback from the Managers and Stakeholders
• Other metrics as dictated by the Finance Department
  
  

• Ambition: Voice and measure your goals.
• Collaboration: Brilliant jerks can be brilliant elsewhere.
• Impact: Do, get it done, create impact.
• Judgement: Make wise judgement calls, putting the team and business at heart.
• Leadership: Continuous improvement starts with independent action.
• Leverage: Do more with less, master the art of leverage.
• Passion: Be positive, bring passion and energy.
• Transparency: A transparent team can help each with other.