Accounts Payable AP Specialist Night Shift US Operations

We are looking for a highly organized and detail-oriented Accounts Payable (AP) Specialist to join our accounting team. This role will oversee the end-to-end AP function, ensuring accurate and timely processing of payments, vendor management, and compliance with internal controls. The ideal candidate will have a strong understanding of vendor credit term applications, credit renewals, payment processing, and AP reporting, with the ability to work independently in a remote setting while collaborating with global teams. This position requires working during the night shift to align with business operations.

Key Responsibilities

• Vendor Credit Term Management
• Handle new vendor credit term applications, ensuring appropriate documentation and approvals.
• Manage the credit renewal process for existing vendors, liaising with suppliers to maintain optimal payment terms.
• Conduct vendor financial evaluations to determine appropriate credit terms and mitigate financial risk.
• Maintain an up-to-date vendor master database, ensuring accuracy of payment terms and agreements.
• Accounts Payable Processing
• Process vendor invoices in compliance with company policies and contractual agreements.
• Verify invoice accuracy, matching with purchase orders and receipts.
• Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts.
• Address and resolve any invoice discrepancies, coordinating with internal teams and vendors.
• Payment & Cash Flow Management
• Prepare and execute vendor payments via bank transfers, checks, and electronic payment systems.
• Manage the AP aging report, ensuring timely payments and preventing overdue balances.
• Support cash flow forecasting by providing accurate AP payment schedules.
• Ensure proper documentation and approval workflows before processing payments.
• Compliance & Documentation
• Maintain adherence to internal controls, company policies, and regulatory requirements related to AP.
• Support internal and external audits, preparing necessary AP-related reports and documentation.
• Reconciliation & Reporting
• Perform monthly reconciliations of AP accounts, resolving discrepancies with vendors and internal teams.
• Generate AP reports, including aging analysis, payment forecasts, and expense summaries.
• Assist in month-end and year-end closing activities, ensuring all payables are accurately recorded.
• Process Improvement & Automation
• Identify opportunities to enhance AP processes and implement automation tools where applicable.
• Streamline vendor payment workflows to improve efficiency and reduce errors.
• Work closely with IT and finance teams to optimize the AP system and reporting functionalities.
• Cross-Functional Collaboration
• Work closely with procurement and operations teams to align vendor payment processes with purchasing activities.
• Collaborate with the treasury team to ensure effective cash flow management.
• Serve as a key contact for vendors regarding payment status, credit terms, and issue resolution.
  
  

• Bachelor's degree in accounting, Finance, or a related field.
• Minimum 5 years of experience in accounts payable, finance, or related functions.
• Strong knowledge of vendor credit applications, payment processing, and AP best practices.
• Experience in handling AP reconciliations, reporting, and financial analysis.
• Advanced Excel skills and proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar).
• Strong analytical and problem-solving skills to resolve invoice disputes and enhance payment efficiency.
• Excellent attention to detail, organizational, and communication skills.
• Ability to work independently in a remote setting and collaborate with international teams.
• Familiarity with U.S. tax regulations and vendor compliance requirements is a plus.
• Willing to work night shift to support global business operations.