Executive Assistant To The Executive Director Digital Health CIO

EA to the Executive Director Digital Health/CIO, NSLHD & CCLHD

Employment Type: Temporary Full Time until 31 March 2027 (with possibility of ongoing employment)

Position Classification: Health Manager Level 1

Remuneration: $1,682.93 - $2,238.93 per week

Hours Per Week: 38

Requisition ID: REQ654097

Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone. There’s a real sense of belonging here because we value and respect our patients, employees, and teams’ voices. You’ll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities’ lives.

NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where youll be working

Northern Sydney Local Health District

What Youll Be Doing

The Executive Assistant within Digital Health Services (DHS) supports the Northern Sydney and Central Coast Local Health Districts. Reporting to the Executive Director DHS and Senior Managers, the role provides high-level, confidential administrative and secretarial support, while acting as a key point of contact for internal and external stakeholders. Responsibilities include coordinating committees, preparing agendas and minutes, managing executive correspondence, diaries, travel, procurement, and records, as well as overseeing administrative functions. The position also contributes to strategic and operational planning, works on various projects arising from the Office of the EDDH, and engages daily with executive offices across the LHD, other health agencies, vendors, and key district stakeholders to ensure efficient, high-quality operations in a complex environment.

People of Aboriginal and/or Torres Strait Islander background are encouraged to apply.

Candidates Will Need To Meet The Following Criteria

• Extensive experience providing high-level administrative support to executives and senior management, including the effective coordination of complex diaries and business records.
• Highly developed interpersonal, written, and digital communication skills, with exceptional attention to detail and strong written expression. Experience in using electronic records management systems such as Content Manager.
• Proven ability to manage competing priorities, meet tight deadlines, and coordinate workflows across teams. Ability to work autonomously, exercising initiative, discretion, and sound judgement in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications, with the ability to produce high-quality presentations, reports, correspondence, and meeting documentation.
• Demonstrated expertise in coordinating meetings, conferences, and seminars, including agenda preparation and accurate minute taking.
• Strong customer service focus, with the ability to build and maintain effective relationships with diverse stakeholders, including contractors and vendors.
  
  

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