Quality Mgt System Administrator

About Advanced Energy
Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductors and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energys employees worldwide.

Job Summary
The Quality Management System Administrator is responsible for supporting compliance with management system standards, regulatory requirements, and internal procedures through the execution of product and process audits. The role ensures timely closure of corrective actions (CAR/CAPA), evaluates root cause analyses, and monitors action effectiveness. It also manages audit documentation, reporting, and database updates while providing support for external audits, including pre-audit preparation and follow-through on findings to ensure full resolution and continuous improvement

Key Responsibilities
Internal Audits

• Plan and conduct internal product and process audits in accordance with the approved audit schedule and applicable standards.
• Perform Gemba walks, special audits, and spot checks to ensure real-time compliance and operational effectiveness.
• Document audit findings, secure acknowledgement from process owners, and issue detailed audit reports.
• Initiate and manage Corrective Action Requests (CAR), including tracking, follow-up, and verification of closure.
• Exercise authority to halt operations when critical non-conformities are identified; ensure resumption only after corrective measures are implemented.
• Consolidate and present audit results through summary reports to highlight trends, risks, and improvement opportunities.
  
  
  

CAPA Review & Monitoring

• Review Root Cause and Corrective Action (RCCA) analyses for completeness, accuracy, and effectiveness.
• Monitor implementation of corrective and preventive actions (CAPA) to ensure timely closure and sustainability.
• Validate effectiveness of implemented actions in eliminating root causes and preventing recurrence.
• Escalate overdue or ineffective actions to management and recommend further interventions.
  
  
  

Reporting & Documentation

• Maintain accurate and up-to-date audit records and databases (e.g., Excel or system tools).
• Generate periodic reports on audit outcomes, CAR/CAPA status, and compliance performance.
• Analyze data to identify trends and support continuous improvement initiatives.
  
  
  

External Audit Support

• Conduct pre-audit assessments to ensure readiness for external or certification audits.
• Coordinate with relevant teams to address and close external audit findings.
• Track and verify effectiveness of corrective actions related to external audits.
• Support auditors during site visits by providing required documentation and clarifications.
  
  
  

Qualifications:

• Bachelor’s degree in Engineering, Quality Management, or a related field.
• Proven experience in quality assurance, auditing, or compliance within a manufacturing or regulated environment.
• Strong understanding of Quality Management Systems (e.g., ISO standards) and regulatory requirements.
• Proficient in Microsoft Office applications, especially Excel (data tracking and reporting).
• High attention to detail, with strong problem-solving and decision-making capabilities.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
  
  
  

Compensation
As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)
Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.

---