Business Services Coordinator

General Responsibilities

As a Business Services Coordinator, you will be responsible for:

Document Preparation & Management

• Draft official letters, fill out forms, and compile supporting documents for visa, work permit, or labor compliance processes.
• Maintain accurate records and ensure all folders are up-to-date.
  
  

• Monitor each team members or officers application progress with government offices.
• Coordinate with relevant agencies and inform stakeholders of required follow-ups.
  
  

• Collaborate with internal teams for fee payments and client information verification.
• Maintain an organized system (physical and digital) for documentation.
  
  

• Stay updated on immigration and labor regulations.
• Provide guidance on best practices for filing applications.
  
  

• Communicate with stakeholders to clarify application details.
• Handle inquiries regarding application status and requirements.
  
  

• Customer Focus Understands and addresses customer needs and expectations.
• Building Trust Operates with integrity.
• Planning and Organizing Prioritizes tasks and manages resources effectively.
• Information Monitoring Develops systems to track and monitor information.
• Stress Tolerance Maintains performance under pressure.
• Proactive and able to resolve issues early.
• Strong communication skills for coordination with government and internal teams.
  
  

• Fluent in English (spoken and written)
• Able to analyze, process, and present data accurately
• Skilled in drafting formal letters and preparing application packets
• Detail-oriented and experienced with spreadsheets or tracking systems
  
  

• Proficient in MS Office (Word, Excel, PowerPoint)
• Knowledgeable in Google Forms and Microsoft 365 Apps
• Skilled in graphical and PowerPoint presentation
  
  

• At least a college diploma in Administration, Business, or relevant fields
• Experienced in processing government documents (e.g., Immigration, DOLE)
• Familiar with Philippine labor and visa requirements
• Demonstrates attention to detail in documentation and compliance