Executive Assistant

Description

Position Mission

To support the CEO by managing schedules, communications, and priorities with discretion, efficiency, and a proactive mindset that enhances overall executive effectiveness.

Overview

Intermountain Home Services is seeking a highly organized and resourceful Executive Assistant to provide direct support to our CEO. In this role, youll manage calendars, coordinate travel, meetings, prepare materials, and act as a liaison across departments. This critical role requires someone who can anticipate needs, streamline operations, and handle sensitive information with absolute confidentiality.

The ideal candidate is detail-oriented, flexible, and thrives in a fast-paced, high-performance environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and prioritize daily activities for executive leadership
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries
• Prepare meeting agendas, presentations, and reports; take notes and track follow-up items
• Act as a point of contact between executives and internal/external stakeholders
• Screen calls, emails, and meeting requests, responding or escalating as needed
• Support planning and execution of leadership meetings, events, and offsites
• Maintain organized systems for files, documents, and expense reports
• Track deadlines, monitor action items, and ensure nothing falls through the cracks
• Maintain a high level of discretion and confidentiality regarding business and personnel matters
• Perform ad hoc tasks and projects to support leadership and business initiatives
  
  

Requirements

Qualifications

• 3–5 years of experience as an executive assistant or senior-level administrative support
• Strong calendar, travel, and communications management skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and virtual meeting tools
• Excellent written and verbal communication
• Ability to handle shifting priorities and multitask in a dynamic environment
• Professional presence and demeanor
• Experience in high-growth, multi-entity, or field-service organizations a plus
• Bachelor’s degree or equivalent is preferred
  
  

Why you should work with us

One Team. Relentless Standards. Results That Matter. At Intermountain Home Services (IHS) and its family of brands, we don’t just fix pipes and tune HVAC units—we build a platform for people to grow, lead, and thrive. From day one, every team member joins a company that’s scaling smart, led by strong values, and driven by a mission to serve both our communities and our employees with excellence.

We empower our brands and our people to win together—designing systems, developing talent, and holding ourselves to elite standards in everything we do. Our employees aren’t just part of a company, they’re part of something bigger: a movement to define the future of home services with urgency, discipline, and full ownership.

Intermountain Home Services is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor.

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