Project Controls Coordinator

JOB OVERVIEW 

The Project Controls Coordinator provides coordination and analytical support to the PMO in monitoring and controlling project performance across schedule, progress, cost, risk, and project reporting.

The role supports the implementation of project controls processes and ensures that project information from engineering, procurement, construction, contractors, and other project teams is accurately consolidated, tracked, and reported to support timely management decisions.

The position will work closely with Project Controls, Engineering, Procurement, Construction, Commercial, and other project stakeholders to maintain reliable project data, monitor key project performance indicators, and support the PMO in identifying issues, risks, and potential delays.

THE ROLE

Project Controls Coordination

·       Coordinate the collection, consolidation, and validation of project controls information from various project teams and contractors.

·       Maintain project controls trackers, dashboards, registers, and reporting databases.

·       Monitor project performance against approved schedules, milestones, and key project targets.

·       Coordinate with discipline teams to ensure timely submission of project controls data and updates.

·       Follow up on outstanding information, deliverables, and actions required for PMO reporting.

·       Support the PMO in maintaining consistent project controls processes and reporting standards.

Schedule and Progress Monitoring

·       Support the development, updating, and monitoring of project schedules in coordination with the Planning/Scheduling team.

·       Track actual progress against planned progress and identify areas of slippage.

·       Consolidate progress updates from engineering, procurement, construction, and other workstreams.

·       Support the preparation of weekly and monthly project progress reports.

·       Assist in identifying schedule risks, critical activities, and potential delays.

·       Support the development and monitoring of recovery actions and mitigation plans.

Project Reporting and PMO Support

·       Prepare and consolidate PMO reports, dashboards, presentations, and management updates.

·       Maintain project performance indicators and provide timely updates on project status.

·       Support the preparation of Executive/Management reports highlighting key progress, issues, risks, and required actions.

·       Coordinate inputs for project review meetings and management forums.

·       Prepare meeting agendas, minutes, action trackers, and follow up on commitments.

·       Ensure consistency and accuracy of project information presented to management.

Risk, Issues, and Action Tracking

·       Maintain and coordinate updates to the Project Risk Register, Issues Register, and Action Tracker.

·       Follow up with responsible stakeholders on mitigation actions and overdue items.

·       Monitor emerging risks and issues and escalate items requiring PMO or management attention.

·       Support risk and project controls workshops as required.

·       Track the implementation and effectiveness of mitigation and recovery actions.

Project Controls Data and Documentation

·       Maintain organized project controls records, reports, trackers, and supporting documentation.

·       Validate project data for completeness, consistency, and accuracy before inclusion in reports.

·       Coordinate with Document Control to ensure appropriate filing and version control of project controls information.

·       Support the development and improvement of project controls templates, reporting tools, and processes.

PMO Coordination

·       Support the PMO in coordinating activities across Engineering, Procurement, Construction, Commercial, HSE, and other project functions.

·       Assist in monitoring key project interfaces and dependencies between workstreams.

·       Support project governance activities, reporting cycles, and PMO requirements.

·       Identify gaps in project information and coordinate with relevant teams to obtain the required data.

·       Provide general project controls and coordination support to the PMO Lead and Project Management team.

Requirements

·       Bachelors Degree in Engineering, Construction Management, Project Management, or a related discipline.

·       Minimum 10 years of experience in project controls, project coordination, planning, scheduling, project management, or PMO functions.

·       Experience in large-scale engineering, construction, infrastructure, energy, hydropower, oil & gas, or industrial projects preferred.

·       Experience working in a PMO or Project Controls environment is highly desirable.

·       Good understanding of project controls principles and project execution processes.

·       Knowledge of planning, scheduling, progress measurement, reporting, risk, and project performance monitoring.

·       Experience coordinating across multidisciplinary project teams and contractors.

·       Familiarity with Primavera P6, Microsoft Project, Power BI, or equivalent project controls tools is an advantage.