Purchasing Staff

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Main Purpose Of The Job

Responsible for procurement of goods and services based on established standard operating procedure. Responsible for timely and accurately placing order of goods and services to meet internal and external customer requirements.

Duties And Responsibilities

• Receives purchase requests from different departments; coordinates with requisitioner in terms of all relevant aspects of requests to ensure accurate purchase
• Canvasses various products and services (i.e. office supply, maintenance services, vehicle and equipment) from different suppliers and vendors and summarizes information
• Analyzes price proposals, financial reports, and other information to determine reasonable price; assists management in evaluating vendors and proposals
• Evaluates and monitors vendor contracts to ensure that vendors and supplies comply with terms and conditions, and determines if changes are needed.
• Assists in negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries, and service.
• Coordinates with requisitioners in terms of all relevant aspects of request to ensure accurate purchase.
• Coordinates with suppliers to ensure timely delivery; Meets with vendors to discuss defective or unacceptable goods or services; Sources new suppliers as needed
• Books flight for personnel and managers as instructed.
• Ensures Purchasing Section’s compliance with Quality Management System standards and requirements.
• Conduct on-site visits as needed; Picks up items as needed
• Sources bidders for company assets for sale/disposal
• Maintains and reviews records of items bought, costs, deliveries, product performance, and inventories; Ensures all transactions’ records are processed, liquidated, filed in time.
• Maintains updated records of accredited suppliers, purchase orders, canvas sheets and all other purchasing related document; Conducts supplier performance evaluation and make recommendation
• Coordinates with stock custodian to obtain / replace office supplies (e.g., writing pads, pens, copier / scanner cartridges), tools, etc., as needed.
• Updates and safekeeps Quality Records master list, externally generated documents and QMS related documents and records in a department level.
• Ensures documents of external origin are coordinated with DDC for registration and control purposes.
• Prepares a summary report of all requisitions made per month
  
  

• Graduate of any business, management or administrative course
• At least 2 – 3 years of experience in canvassing and procuring various products and services for company operations.
• High level of communication skills (oral and written), particular in terms of negotiating
• Ability to work under pressure
• Knowledgeable in MS Office Suite and Google applications
• Must be willing to travel/ go on field work
• Preferably can drive