Receptionist cum Admin 23O25

We are looking for a dedicated and efficient Receptionist cum Admin to join our team. The perfect candidate will have excellent communication skills, an eye for detail, and a knack for multitasking. This role involves acting as the first point of contact for clients and visitors, while also supporting our administrative needs to ensure smooth operational processes. A warm personality combined with professionalism is crucial for representing our company positively. If you are organized, proactive, and enjoy working in a dynamic environment, this position is the ideal match for your career aspirations.

Responsibilities

• Greet and welcome visitors with a warm and professional demeanor.
• Manage incoming phone calls, emails, and direct them to the appropriate personnel.
• Maintain the reception area ensuring it is tidy and presentable at all times.
• Assist in scheduling and coordinating meetings, appointments, and travel arrangements.
• Monitor office supplies inventory and place orders when necessary to ensure availability.
• Process, sort, and distribute incoming and outgoing mail efficiently and accurately.
• Assist with administrative tasks including data entry, filing, and document management.
• Provide support in planning and organizing company events and meetings.
• Maintain and update company contact lists and databases regularly.
• Coordinate with facilities management on office maintenance and repairs as needed.
• Compile reports and prepare presentations to support management and team requirements.
• Assist with onboarding new employees and provide orientation about office procedures.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent communication and interpersonal skills for effective interaction.
• Proficiency in Microsoft Office Suite and office management software.
• Strong organizational and multitasking abilities to handle diverse activities.
• Attention to detail and problem-solving skills essential for task management.
• Able to maintain a composed and patient demeanor in a busy environment.