paralegal
Talentmate
Philippines
19th May 2026
2605-12635-61
Job Description
- Administrative & Executive Support
- Own complex calendar management: hearings, interviews, consultations, and policy review meetings; proactively resolve conflicts.
- Coordinate logistics for hearings and meetings (rooms/links, attendees, notices, decks, minutes, follow-ups).
- Manage incoming requests and triage emails; maintain a shared task list and SLA tracker.
- Prepare, format, and version documents; maintain signature workflows (e-sign / wet signatures).
- Support expense tracking, basic procurement (e.g., transcription, courier), and vendor coordination.
- Drafting & Correspondence (Letters, Memos, Forms)
- Draft routine to moderately complex ER letters and communications.
- Policy and advisory memos to Management; acknowledgment and follow-up emails.
- Maintain and improve letter templates, style guides, merge fields, and boilerplates; ensure alignment with company policy and due-process requirements.
- Track versions and approvals; ensure plain-language and culturally appropriate tone.
- ER Case Support & Paralegal Work
- Run ER case intake: open case files, assign identifiers, check completeness, and log SLAs.
- Build evidence packets (attachments, chat/email extracts, affidavits, attendance logs).
- Prepare hearing folders/agendas; support during hearings; draft/clean up minutes within agreed TAT.
- Maintain compliance logs (case tracker, sanctions register, corrective actions, closure checklist).
- Coordinate with C&B, Security, IT, and Managers for documentation and asset/account actions.
- Document Management & Filing
- Implement a clean folder taxonomy and naming convention; file emails and exhibits systematically.
- Manage retention schedules and access controls; enforce least-privilege permissions.
- Handle e-filing to agencies/internal systems when required; maintain proof of service/receipt.
- Reporting, Metrics & Knowledge
- Weekly dashboards: case volumes, letter TATs, open actions, hearings calendar, closure rate.
- Maintain a “playbook” for workflows, checklists, and templates; update when policies change.
- Support audits and readiness checks (e.g., due-process documentation, Data Privacy).
Job Details
| Role Level: | Not Applicable | Work Type: | Full-Time |
|---|---|---|---|
| Country: | Philippines | City: | Quezon City |
| Company Website: | https://www.athena.com/ | Job Function: | Legal & Compliance |
| Company Industry/ Sector: |
Business Consulting and Services | ||
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