Finance Admin Coordinator

Discover your 100% YOU with MicroSourcing!

Position: Financial Admin Coordinator

Location: Eastwood Libis, Quezon City

Work setup & shift: Hybrid | Dayshift

Why join MicroSourcing?

Youll Have

• Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role

Reporting & Documentation (SafetyCulture)

• Prepare and format service reports using SafetyCulture (formerly iAuditor)
• Review field reports for accuracy and completeness
• Upload photos, test results, and compliance documents
• Generate client-ready PDF reports and maintain digital filing systems
• Assist with compliance documentation and asset registers
  
  

Accounting & Xero Administration

• Prepare invoices in Xero for completed jobs
• Monitor accounts receivable and follow up on outstanding payments
• Process supplier invoices and match them with purchase orders
• Assist with expense tracking and job cost allocation
• Maintain accurate financial records
  
  

Email & Enquiry Management

• Manage the company inbox and respond to general enquiries using templates
• Escalate urgent or technical concerns to the director
• Organize email folders and maintain communication records
  
  

General Administrative Support

• Update spreadsheets and project tracking registers
• Assist with document formatting for proposals and scopes of work
• Support scheduling coordination and CRM/database updates as needed
  
  

What You Need

Non-negotiables

• Proven ability to format professional, client-ready reports and maintain organized digital filing systems.
• Experience processing supplier invoices, matching purchase orders, and managing accounts receivable.
• High-level written English for managing company inboxes and professional email correspondence.
• Demonstrated capability in auditing field reports for accuracy and compliance.
• Ability to manage high-volume email folders and maintain real-time project tracking registers.
  
  

Preferred Skills/expertise

• Hands-on experience with Xero (invoicing and AR) and Microsoft Excel/Google Sheets.
• Direct experience using SafetyCulture (iAuditor) for service reporting and inspections.
• Previous administrative experience in trades, construction, or compliance-heavy industries.
• Proficiency in Adobe Acrobat or Word for complex document formatting and proposal creation.
• Familiarity with basic CRM database entry and maintenance.
• Experience with coordination and calendar management for field staff or directors.
• A track record of working independently and flagging urgent technical issues proactively.
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companys strength lies in our peoples diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – its our commitment. Our way of life. Here, we dont just accept your unique authentic self - we celebrate it, valuing every individuals contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply

---