Executive Assistant to Head of People & Operations 09D25

As the Executive Assistant to the Head of People & Operations, you will play a critical role in ensuring the seamless operation of our leadership team. This role requires a proactive and highly organized individual who can manage a diverse set of administrative responsibilities while maintaining the utmost confidentiality. The successful candidate will be responsible for providing top-tier support, helping to streamline communications, coordinate busy calendars, and manage special projects. This position offers a demanding yet rewarding opportunity to work closely with senior leadership, contributing to the efficiency and effectiveness of our organization. As a trusted partner, you will need to anticipate needs, provide precise and timely assistance, and act as a key point of contact between the Head of People & Operations and other internal and external stakeholders.

Responsibilities

• Manage and optimize the complex calendar and schedule of the Head of People & Operations.
• Coordinate and organize meetings, conferences, travel arrangements, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the Head of People & Operations and internal or external stakeholders.
• Screen and prioritize incoming communications and correspondence, relaying messages timely and accurately.
• Conduct background research and compile data for reports, presentations, and other tasks.
• Assist in managing budgets, expense reports, and financial documents efficiently and accurately.
• Lead and execute special projects as assigned, ensuring timely and successful completion.
• Maintain and organize comprehensive electronic and paper filing systems.
• Ensure confidentiality of all privileged information related to the Head and the organization.
• Develop and maintain relationships with external partners and vendors as needed.
• Support the Head of People & Operations in strategic planning and execution of objectives.

Requirements

• Bachelor's degree in Business Administration or related field is preferred.
• Minimum of 3 years of experience as an executive assistant or in a similar role.
• Exceptional organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills are essential for this role.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.
• Strong ability to multitask and prioritize tasks in a fast-paced environment.
• High level of professionalism and discretion in handling sensitive information.